Accounts Payable Associate

Position Summary:

This position reports into the CFO and is primarily responsible for all billing functions within the Westport YMCA.

Duties and Responsibilities

• Invoice Processing: Receive, verify, and process invoices, ensuring they are accurately coded and have the necessary approvals. 
• Vendor Management: Maintain vendor records, collect W-9 forms, and resolve any discrepancies or issues related to invoices and payments. 
• Payment Processing: Prepare and process payments to vendors via checks, ACH, wire transfers or credit card. 
• Reconciliation: Reconcile vendor statements and credit card accounts to ensure accuracy. 
• Record Keeping: Maintain detailed and organized records of all accounts payable transactions and documentation. 
• Month-End Closing: Assist with month-end close activities, including completing necessary reconciliations. 
• Year-End Closing and Annual Audit: Assist with year-end closing activities and annual audit
• Tax Reporting: Support the preparation and distribution of annual 1099 forms to applicable vendors. 
• Communication: Serve as a point of contact for vendors and internal teams, professionally resolving inquiries and issues. 
• Compliance: Ensure all activities comply with organizational policies and procedures. 
• Other Duties As assigned.
• Complete Child Abuse Prevention training annually; Required to report any suspected cases of child abuse immediately to supervisor.

• Prior Experience: 3 - 4 years Prior experience working in an accounting function
• Education: High School degree required; Bachelor’s degree preferred
• Attention to Detail: Crucial for accurately processing invoices and reconciling accounts. 
• Organizational Skills: Ability to multi-task, prioritize responsibilities, manage high volumes of invoices and maintain organized financial records. 
• Communication: Strong verbal and written communication skills for interacting with vendors and internal departments. 
• Software Proficiency: Experience with accounting software and electronic payment systems. 
• Collaboration: Ability to work effectively in a collaborative team environment. 
• Nonprofit Awareness: Understanding of accounting standards and financial controls specific to nonprofits can be an advantage.