Office Manager

Office Manager

Office manager is a self-starter, is trustworthy and holds a high integrity standard when working. The office manager would be responsible for overseeing helping build and grow our dermatology office in Berkeley and New Offices to open.

Essential Functions & Responsibilities:

• Evaluate accounts payable and accounts receivable functions and processes and recommend changes to increase efficiency and expense reduction.
• Ensure adherence to all laws and regulations regarding dermatology operations including but not limited to waste disposal and safety.
• Represent the practice, maintain successful relations with provider organizations and referring offices.
• Oversee the cleaning and maintenance of the facility and the selection and maintenance of equipment.
• Oversee the overall marketing strategy for the office.
• Manage patient scheduling and billing and ensure that patient accounts and records are accurate and complete and that patient confidentiality is strictly maintained.
• Administer the practice schedule, maintain and apply protocols for all aspects of patient scheduling to ensure efficiency and effectiveness.
• Administer patient management processes ensuring that the practice vision is adhered to by the office.
• Manage patient dermatology benefit plan information. Verify and update benefit details offering educate to patients on their dermatology benefits.
• Completing the intake forms from start to finish and ensuring that supporting front office team are doing the same.
• Provide staff support as needed.

Qualifications:

• Two or more years of experience in progressive and hands-on managerial experience in a medical practice.
• Bachelor’s degree preferred or an equivalent combination of education and experience.
• Demonstrated knowledge of healthcare fiscal management and human resource management practices.
• Excellent organizational skills with the ability to gather, analyze and interpret information.
• Understanding of electronic medical record and billing systems and related applications
• Ability to apply policies and principles to solve everyday problems and deal with a variety of situations.
• Ability to establish priorities and coordinate work activities.
• Excellent written and verbal communication skills.

Skills & Abilities:

• Excellent attention to detail.
• Excellent verbal and written communication.
• Adjust priorities quickly as circumstances dictate.
• Must be a team-player and work cohesively with others.
• Maintain composure under pressure.
• Highly adaptable to change.
• Ability to multitask.
• Ability to work autonomously as dictated & make appropriate decisions.
• Ability to concentrate.