Accounts Payable Specialist

JOB SUMMARY: 

The Accounts Payable Specialist is a team-oriented support position that is responsible for invoice processing, credit card payments, general journal reconciliation, and inventory management, assisting other members of the Accounting Department with administrative tasks, coding, reconciling and expense tracking. Attention to detail and efficiency are of the utmost importance and the ability to work effectively with periodic interruptions is required. This position provides flexibility but the work to be completed is critical therefore good communication and self-motivation are also a priority.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Review all coded invoices for accuracy and completion and enter into general ledger system with accuracy

• Process emergency checks daily
• Pay invoices weekly
• Reach out to vendors and/or employees upon any indication of missing or past due invoices
• Ensure accuracy of sales/use tax calculations and accruals
• Enter invoices for ACH/Wire payments
• Review and reconcile statement accounts, input receipts/invoices into Sage Intacct
• Maintain current W-9 Forms on file for all vendors
• Maintain balance on postage machine, making journal entry to offset the bank account for the funds withdrawn
• Process month end journal entries including recurring entries, splitting & spreading expenses, & making correcting entries
• Keep positions Standard Operating Procedure’s current. 
• Perform annual inventory counts for various locations.
• Due to the nature of this position, confidentiality is required at all times. 

• Related Degree Required, 2+ Years Experience in Field   
• Account Reconciliation, Billing Review and Auditing, Skilled Data Entry
• Ability to focus and work efficiently in busy work environment
• Effective communication
• Understanding of North Carolina Sales and Use Tax Laws
• Command of English Language, Second Language Helpful
• Customer Service and Problem Resolution Oriented
• Accounting Related math skills
• Microsoft Excel Required             
• Must have ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Must have ability to deal with problems involving several concrete variables in standardized situations                                              
• The employee is regularly required to use hands and fingers to type, write, file, etc. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds