JOB DESCRIPTION
TITLE: Assistant Property Manager - Full-time
DEPARTMENT: Property Management
REPORTS TO: Property Managers
JOB SUMMARY: Assist property managers in clerical duties as requested along with routine assigned tasks
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Preparation (copying/folding/stuffing/sending) of annual meeting packets
Mailing (folding/stuffing/sending) of monthly, quarterly, and annual billing statements
Assist with board meeting preparation
Filing
Contact vendors for bid requests
Record meetings and transcribe minutes
Scheduling of clubhouse rentals
Handle routine maintenance requests and follow-ups
Check phone messages and call back as needed
Prepare check requests as directed by property managers
Prepare resident/tenant billing or credit memos as needed
Maintenance of property websites
Handle Architectural Control Committee submittals as applicable
Access Control/Transponder requests
Late letters as directed by property managers
Preparation of liens
Prepare and send violation letters as directed by property managers
Newsletter preparation
Maintain property files
Add/update homeowner contact information (phone numbers, email addresses, etc.) to 1st American property management software
Maintain homeowner emergency contact information
Property and/or violation inspections as requested
Delinquency calls
Special projects as requested by property managers
Perform any other duties assigned to you from time to time
Operate standard office equipment to include 10-key calculator, computer, printer, multi-line phone system, copier
Maintain a professional office environment and promote a positive image for the company
Use personal vehicle to perform company business when necessary
Follow guidelines set out in the 1st American Management Co., Inc. employee handbook
EDUCATION AND/OR EXPERIENCE:
High School Education or Equivalent
SKILLS:
- Computer literacy
- Basic knowledge of Microsoft Excel and Microsoft Word
- Math aptitude
- Oral and written communication skills
- Customer relations
- Organization
- Planning
- Project management
- Time management
- Problem solving
