Afterschool Sistema Program Site Director - 25-26 School Year

Afterschool Director Job Description

Job Summary:

American Preparatory Academy is looking for an Afterschool Director with energy and enthusiasm to oversee and coordinate the student mentoring program (primarily grades 7-12) and afterschool community events for American Preparatory Academy’s West Valley 3 campus. This position requires strong management, communication, and organizational skills, as well as attention to detail. The ideal candidate must be willing to work Mon/Tues/Fri from 10:30 am – 7:00 am, and Wed/Thurs from 9:30 am – 6:00 pm.

Duties/Responsibilities:

• Professional Development
  • Organize and track afterschool staff professional development
  • Ensure that gran attendance and other data are sent to district office
• HR Responsibilities
  • Ensure afterschool mentoring program is fully staff by placing ads, attending job fairs, conducting interviews, and hiring
  • Complete new hire orientation with new afterschool mentor program staff
  • Complete timecard verifications and tracking
  • Conduct exit interviews
• Grant Compliance / Reporting
  • Conduct monitoring visits twice a year
  • Be responsive to district grants team requests for data or narratives
  • Conduct staff and student surveys as required by grants
  • Be responsible for implementation of program requirements
  • Attend all require grant compliance meetings
• Lights On & Lights Off
  • Establish and maintain relationships with community members and partners
  • Invite community members and partners to participate in Lights On & Lights Off events
  • Organize food, set-up, clean-up, staff assignments, volunteers, etc.
• Clubs
  • Assist with club formation, fundraisers, resources, and reporting requirements
  • Make room assignments
• Collegium Hall
  • Assign Mentors to classrooms
  • Oversee incentive and retention programs
  • Track and count all daily homework progress reports
  • Reserve computer and printer labs
  • Keep accurate records of evaluations, attendance, assessments, and other data
• Other
  • Communicate and coordinate with day-school staff and administrators, as well as Elementary (Sistema) afterschool directors
  • Communicate with parents and encourage participation via the school newsletter, afterschool calendar, etc.
  • Monitor grant program budgets and program discretionary budget
  • Send invoices to accounting, ensure receipts are kept, and check/cc authorizations are done appropriately
  • Assist with afterschool program fundraisers
  • Positively interact with parents and students
  • Continuously develop qualify of afterschool programs
  • Present at student orientation, parent orientations, provide information at parent/teacher conferences
  • Attend and contribute to weekly school admin meetings

Education/Experience:

• Excellent verbal and written communication skills
• Willingness to collaborate and rapport with staff members and students
• Strong problem solving and analytical skills
• Familiarity with basic technology (iPads, computers, Microsoft, Google, etc.)
• Bachelor’s Degree or higher
• 3-5 years of experience working in a school setting preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Prolonged periods standing and walking through the building
• May be asked to lift up to 15 lbs. at a time

Benefits/Schedule:

• Full-time position; 40 hours per week
• Medical, Dental, Vision, Life, and Disability insurance
• 401k match (up to 2%) and contribution (depending on position)
• Salary: $45,000 - $50,000 DOE