Administrative Associate

Position Summary:

The Administrative Associate - North Central delivers comprehensive and high-level administrative support to both the North Central Director and the Director of Behavioral Health and Crisis. This position demands advanced organizational abilities, sound judgment, and expertise in managing complex schedules, communications, and sensitive information. Acting as a strategic collaborator, the Administrative Associate anticipates leadership needs and proactively addresses challenges to enhance executive effectiveness and overall productivity.
 

Key Responsibilities: 

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements; prioritize and resolve scheduling conflicts efficiently.
• Act as the primary point of contact between the executive and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Prepare, review, and edit correspondence, presentations, and reports; ensure accuracy and timely delivery of all communications.
• Coordinate and support high-level meetings, including agenda development, minute-taking, follow-up actions, and logistics.
• Conduct research, compile data, and prepare briefing materials as needed for executive decision-making.
• Manage special projects and initiatives, collaborating with various departments to achieve objectives.
• Handle confidential and sensitive information with discretion and integrity.
• Manage expense reports, budget and financial documents in support of directors’ needs.
• Identify opportunities to improve processes, workflows, and executive support systems.
• Represent the executive’s office with professionalism and diplomacy both internally and externally.
• Perform other duties as assigned.

Job Requirements:

The following requirements are those that are normally required for the performance of this position.  Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
 

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
 

Non-Physical Requirements:

Education

• Bachelor’s degree preferred; equivalent experience considered
• 7 years’ experience as an Executive Administrative Staff or related experience preferred

Experience

• 3 years’ experience required

Special Skills

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding communication skills—both written and verbal.
• Demonstrated ability to manage multiple priorities, work independently, and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.
• Resourceful, proactive, and solution-oriented approach.
• High level of integrity and professionalism.
• Experience in project management or event planning.
• Ability to adapt to changing priorities quickly and efficiently.
• Strong interpersonal skills and the ability to work collaboratively across all levels of the organization.
• Familiarity with managing confidential information and sensitive business matters.

Licensure, Registration, Certification

• Valid Washington State driver’s license and minimum required liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charities’ liability insurance provider

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required
   

Work Schedule: Monday-Friday, 8:00am - 5:00pm
Wage Range: $24.00-$28.50 per hour, depending on experience
Benefits:

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.