Billing Specialist

About Vehlo

We started Vehlo in 2019 with a simple goal: to be the industry’s favorite provider of repair shop technology.

Across every part of the auto repair industry, Vehlo is igniting vehicle service success with software and financial solutions that unlock your potential. Our founder-led products power the entire service lane experience and keep customers coming back with streamlined tools that help you handle communication, workflow automation, touchless payments, valet pickup, and much more. We’re out to simplify the customer journey from start to finish and give power back to the people under the hood, making their jobs easier and your shop more profitable —just ask our over 30,000 customers, who generate more than 50M annual repair orders. At Vehlo, our only purpose is your success, and together, we’re reaching your goals faster than ever.

Being a Veep comes with more than a comprehensive benefits package—our biggest benefit is opportunity: Opportunity to make an impact, opportunity for growth, and opportunity for recognition and rewards. This is not a mega-corporation where you wonder what people are doing all day - every Veep is moving the ball forward day in, day out for our customers or for each other.

As a Billing Specialist on our Finance Team, you will: 

• Prepare invoicing for multiple SaaS based businesses in the portfolio
• Effectively communicating with customers regarding updated billing methods and payments
• Partnering with operations and finance teammates from across our multiple companies and locations on variations to contracts and pricing
• Apply payments against open invoices
• Tracking prepayments and special billing situations to ensure billings and payments are applied correctly to customer accounts
• Ensure that all monthly billing is accurate and posted correctly in the accounting system
• Maintain a continuous improvement mindset for the billing process – looking for new ways to gain efficiencies
• Analyze customer and contract data in preparation for input into our new CRM and accounting systems
• Perform other duties as assigned

Job Qualifications: 

• Minimum of 3 years of experience with a focus on SaaS/contract invoicing
• Experience with Intacct and SalesForce
• QuickBooks also preferred
• Bachelors Degree in finance or accounting preferred
• Exceptional data analysis and a high proficiency in Excel required
• Strong analytical and business skills including the ability to grasp the big picture
• Must work well under pressure, be able to interact in a team environment with the ability to adapt quickly to change, have a deep attention to detail and strong customer service skills.
• Capable of working independently and managing multiple projects at the same time with a commitment to timely delivery in a fast-paced team environment for a high growth company.
• Excellent interpersonal, verbal and written communication skills
• Ability to multi-task in fast-paced environment with a strong attention to detail and the ability to prioritize tasks

Note: This job description is intended to outline the general responsibilities and requirements of the role. It is not an exhaustive list of all duties, tasks, or responsibilities that may be required. Responsibilities and priorities may evolve over time, and the company reserves the right to make changes at any time with or without notice.

Vehlo is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Vehlo makes hiring decisions based solely on qualifications, merit, and business needs at the time.