Development Coordinator

POSITION OVERVIEW: The Development Coordinator is responsible for all components of Bethany House Service’s development database (75%) and will assist with grant writing and reporting (25%). This position will process and reconcile gifts in Raiser’s Edge, lead all database clean-up, assist with data reporting and queries, sync Raiser’s Edge and Financial Edge, write grant reports and reports in collaboration with the Development Manager, and support fundraising efforts to enable Bethany House Services to fulfill its mission to empower homeless and at-risk families with the solutions to achieve housing stability and long-term self-sufficiency. 

KEY DUTIES AND RESPONSIBILITIES: 

Gift Processing 

• Facilitate all components of gift processing, including donation data entry, donor acknowledgment letters, and record updating for financial and in-kind donations. 

• Run queries and reports for various needs, including mail lists, donor lists, development metrics, and other data. 

• Maintain data integrity through regular database monitoring and updates. 

Data and Reporting  

• Gather and report all organizational fundraising metrics. 

• Assist with input and reporting of volunteers and volunteer hours. 

• Pull organizational outcomes and outputs from HMIS (Clarity) for Development use and broader organizational use 

• Configure Raiser’s Edge to meet internal and external reporting needs, including finance audits.  

• Collaborate with CFO and Senior Accountant to sync Raiser’s Edge and Financial Edge. 

• Perform donor research as needed by CEO, CDO, or others. 

Fundraising 

• Maintain all online donation and registration pages.  

• Steward a small portfolio of recurring online donors. 

• Assist with communications functions as needed, including email, newsletters, website, and social media.  

• Assist in planning, coordination, and implementation of events. 

• Assist with other development or communications tasks as needed. 

Grant Writing 

• Write grant proposals and reports for private philanthropy and government opportunities with cohesive and persuasive narratives. 

• Assist with grant research and grant calendar management as needed 

• Communicate closely with Development Manager to determine assigned grants, key program components, foundation stewardship needs, and other divisions of grant writing and reporting labor  

Team Participation 

• Maintain family confidence and protect operations by keeping information confidential.  

• Participate in training, supervision, and team meetings. 

• Works effectively with co-workers, participants, and others by sharing ideas constructively and positively; listening to and objectively considering the ideas and suggestions from others; keeping commitments; addressing others by name, title, or other respectful identifiers; and respecting the diversity of our workforce in actions, words, and deeds.  

EDUCATION AND EXPERIENCE: 

• Bachelor’s degree or equivalent years in experience, 

• Experience with donor databases, CRMs, or other databases 

KNOWLEDGE & SKILLS 

• Impeccable attention to detail. 

• Strong quantitative, analytical, creative-thinking, and problem-solving skills. 

• Excellent proficiency in using Microsoft Word and Excel.  

• Experience with accounting or finance is preferred. 

• Polished professional presence with exceptional verbal and written communication skills. 

• Demonstrated ability to meet deadlines, multi-task, adapt to shifting priorities, and work on a team. 

OTHER POSITION REQUIREMENTS: 

• Reliable and regular attendance 

• Requires a valid driver’s license and ability to meet BHS’s vehicle insurance requirements. 

• Successful completion of BHS criminal background checks and drug tests. 

PHYSICAL REQUIREMENTS 

• Essential physical requirements of the job: kneeling, standing, pulling, climbing, balancing, crouching, walking, lifting, stooping, tactile sense, hearing, reaching with hands and arms, grasping, pushing, fingering, repetitive movements, talking. 

• Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. 

• Specific vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

• Must be able to operate a motor vehicle safely. 

• Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. 

ENVIRONMENTAL CONDITIONS: 

• Normal office environment; inside environmental conditions. 

• Duties will also be carried out in a variety of settings including client homes, schools and in the community.   

• Moderate noise level. 

WORKING CONDITIONS: 

• The position requires extended use of a computer.    

• Hours of Work:  Generally, 40 hours a week, Monday-Friday.  However, sometimes it may be necessary to work weekend hours and/or stay longer during weekdays due to business needs. 

Employee Acknowledgement 

I have reviewed this job description and I understand all my job duties and responsibilities. I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of Bethany House Services without it being specifically included in the job description. If I have any questions about job duties not specified in this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the Human Resources staff.  

I further understand that future performance evaluations and merit increases to my pay are based on my ability to perform the duties and responsibilities outlined in this job description. I have discussed any questions I may have had about this job description prior to signing this form. 

Employee Name (print): ______________________________________________________ 

Employee Signature:      _______________________________________________________