Accounting Specialist

Are you an organized, detail-oriented accounting professional who enjoys keeping financial operations running smoothly? Do you thrive in a collaborative environment where accuracy and timeliness matter? If you're ready to take ownership of key accounting functions and contribute to a high-performing team, we’d love to meet you.

As our Accounting Specialist, you’ll be responsible for supporting both Accounts Payable and Accounts Receivable processes, assisting with general accounting tasks, and ensuring compliance with internal controls. This role is ideal for someone who enjoys variety, takes initiative, and values precision in their work.

Key Responsibilities:

Accounts Payable

• Process vendor invoices, match purchase orders, and ensure timely payments
• Maintain accurate vendor records and ensure W-9 and 1099 compliance
• Respond to vendor inquiries and resolve invoice discrepancies

Accounts Receivable

• Record customer ACH, credit card, and check payments timely and accurately
• Monitor AR Aging and perform collections outreach as needed
• Work with internal teams to resolve billing issues and misapplied payments
• Respond to customer inquiries and coordinate with the appropriate internal personnel to further assist when applicable

General Accounting Support

• Assist with monthly close processes, including reconciliations of key accounts
• Post journal entries to support accurate financial reporting
• Assist with special projects and perform other duties as assigned

Compliance & Documentation

• Ensure all AP/AR activities comply with internal controls and accounting policies
• Maintain organized documentation to support audits and reporting

Preferred Education & Experience:

• Bachelor’s degree in Accounting + 1 year of experience, or at least 3 years in an accounting role
• Experience in AP, AR, journal entries, and reconciliations
• Experience in a high-volume or multi-entity environment preferred
• Solid understanding of accounting principles and relevant tax regulations

The Ideal Candidate:

• Understands how AP/AR impacts cash flow, vendor/customer relationships, and audit readiness. Follows through on deadlines and proactively escalates issues.
• Continuously seeks ways to improve accuracy and efficiency in accounting workflows.
• Builds trust through professional, responsive communication and works effectively across departments and with external partners.
• Thrives in a dynamic environment, maintains strong organizational habits, and upholds accuracy, confidentiality, and integrity in all tasks.

Benefits:

• Competitive salary
• Health, dental, and vision insurance (Employee only dental and vision are free!)
• Generous PTO & Sick Time
• Chaplaincy & Employee Care
• Retirement plan with company match
• Professional development and growth opportunities

About Us:

At QDS, our values are everything. We were honored as the #1 company in Values by The Charlotte Observer, out of more than 2,000 businesses in the area. Since 1983, we’ve built a reputation for excellence by creating a workplace where hardworking, values-driven people find purpose, fulfillment, and fun.

We’re more than a cash automation company - we’re in the people business. Through leadership development and a servant-minded culture, we help our team grow not just professionally, but personally. At QDS, we’re a Super Bowl-caliber team, and we’re looking for our next class of rising stars. Could one of them be you?