Facilities Management Coordinator

The Facilities Management Coordinator performs critical day-to-day support to Facilities Management and serves as an important hub of information and organization for Facilities Management.

RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

• Properly relay information to the Facilities team when work is emergent and a high priority.
• Organize and maintain important documents, records, and files within State and other regulatory body's compliance requirements (State boiler and elevator requirements, Fire Inspection file for the Joint Commission, etc.)
• Build and maintain positive relationships with reliable vendors to assist with timely service and high-quality work.
• Learn and apply technical language to day-to-day work.
• Coordinate meetings and appointments.
• Coordinate purchasing for the department and maintain the work order and PM system.
• Order supplies, track inventory, and manage relationships with suppliers. Assist Director in tracking department spending.
• Listen and respond appropriately using tact and discretion. Respond to questions, requests, and concerns from team members and leadership following established policies, guidelines, or best practices.
• Perform data analysis and correction, as needed.
• Assist Director with special projects, as needed.
• Regular attendance and punctuality for scheduled shifts.
• Must adhere to safety protocols at all times.
• Maintains professional and technical knowledge through continuing education opportunities including internal and external educational offerings.
• Implement DRH Standards of Behavior and exhibit behaviors consistent with DRH core values.
• Per DRH policy, all required conditions of employment must be met and maintained including required vaccinations.
• Performs other related duties as assigned.

Minimum Qualifications: Communication skills including fluency in oral and written English. Basic computer skills with information technology associated with the position including a familiarity with MS Office and Google Sheets and Docs. Excellent written, verbal, and interpersonal communication skills. Ability to remain flexible to quickly and calmly adapt to urgent situations. Ability to adapt procedures, processes, tools, equipment, and techniques to accomplish the requirements of the position.

Education and/or Experience:  High school diploma or equivalent. Associates degree preferred. Two years (2) supporting facilities management or related department preferred. Experience working with a high volume or in a fast-paced office environment. Demonstrated ability to be flexible and willing to learn new systems and become proficient in order to contribute to the team. Experience entering transactions into multiple systems efficiently with a high level of accuracy. Highly organized, with the ability to multitask to manage multiple responsibilities simultaneously. Demonstrated ability to quickly identify issues and provide solutions.

Certifications, Licenses, Registrations:  For those positions requiring travel, a current valid driver’s license and automobile liability insurance must be maintained.

Non Safety-Sensitive Position

As a condition of employment, vaccinations are required per DRH Policy. Medical and Religious Exemptions are available upon request.