RECEIVABLES AND ENROLLMENT COORDINATOR

General Description: This position reports to the Director of Finance and handles accounts receivable and student enrollment duties as outlined below.

Qualifications

• Minimum of three years of related experience
• A strong, clear Christian testimony
• A lifestyle of biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to respond to counsel
• Decisive
• Strong interpersonal skills
• Strong organizational skills and detail–oriented
• A spirit of dedication, teamwork, flexibility, and responsiveness
• The ability to work in a team environment 
• The ability to focus, manage time, and organize to carry out essential job functions in a timely manner
• Demonstrate a sensitivity and ability to interact effectively with staff, families, and students when necessary
• Meet everyday stress with emotional stability, objectivity and optimism 
• Develop and maintain rapport with OCS community by treating others with courtesy, patience, friendliness, dignity, and respect
• Use acceptable English in written and oral communication. Speak with clear articulation.
• Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
• Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Values

Duties, Responsibilities and Expectations

Administrative

• Adheres to all policies and procedures governing the operation of the school
• Respect professional ethics that require confidentiality concerning the sharing of information about children, parents or staff
• Attends and arrives punctually to scheduled devotional, committee and faculty meetings
• Maintains professional dress and appearance as specified in the Employee Handbook
• Represents the school in a favorable and professional manner to its constituency
• Maintain professional and effective relationships with the administrative team

Receivables

• Manages the FACTS Premier Billing system as appropriate
• Creates and maintains tuition payments, including incidental charges
• Generates month end data for accurate financial reporting
• Receives tuition payments through USPS, accurately records payment and create bank deposits
• Creates or reviews written internal control procedures for all receivable processes
• Assists Director of Finance with all planning and managing the school’s role in the Parental Choice Tax Credit program.

Enrollment

• Responsible for annual Enrollment/Re-Enrollment of student body
• Update annual documents in preparation for enrollment
• Works closely with the Admissions Department during the re-enrollment and new student enrollment process
• Creates or reviews written internal control procedures for all enrollment processes

Financial Aid

• Manages documents and deadlines for all financial aid programs (OSF, Gibbs, LNH, OCS Foundation)
• Creates and maintains financial aid tracking spreadsheets after Finance Committee determines awards
• Generates month end data for accurate financial reporting
• Creates or reviews written internal control procedures for all financial aid processes

Database and General Office

• Participates in data collection and reporting as necessary for year end reviews and annual financial statement presentation
• Reviews and enters all new employee information into RenWeb/FACTS
• Updates and edits RenWeb/FACTS database as requested by families or employees
• Maintains, troubleshoots and schedules service for office equipment (postage machine, copiers, fax, etc.)
• Works with Director of Finance and Facilities Director to create and maintain vendor contract schedule for all school
• Works with Facility Manager to create and monitor maintenance schedule for all campus

Additional Duties or Responsibilities

• Support the broader program of the school by attending extracurricular activities when possible. (Back to School Worship night, Big Bash, Saints 5K, Drama production, Athletic Events, Band performances, Fine Arts night, Carnivals, etc.)
• Treats all school owned technology (hardware and software) with respect, care, professionalism and in accordance with the Technology Use Agreement 
• Between the department's employees, the business office should be open from 7:30-4:00, following the current year master calendar. Flexibility in this schedule should be approved by the direct supervisor. The business office reports on all professional development days.