General Description: This position reports to the Director of Student Development and provides professional administrative support to the middle school building staff and community. It also responds to a variety of inquiries from internal and external sources while maintaining a confidential and efficient working environment.
Qualifications
- Office Experience preferred
- Strong time management, organization, and multitasking skills
- Typing proficiency
- A strong clear Christian testimony
- A lifestyle of biblical integrity
- A spirit of dedication, teamwork, flexibility, and responsiveness
- The ability to respond to counsel
- Effective communicator
- The ability to work in a team environmentÂ
- The ability to focus, manage time, and organize to carry out essential job functions on time
- Demonstrate a sensitivity and ability to interact effectively with staff, parents, volunteers, and students
- Meet everyday stress with emotional stability, objectivity, and optimismÂ
- Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Value
Duties and Responsibilities
Spiritual
- Models a consistent daily walk with Jesus Christ in speech, actions, attitudes
- Actively involved in church
- Follows Matthew 18 principle in dealing with interpersonal conflict
- Pray for students, parents, staff, and the entire OCS community
Professional
- Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, and respect
- Use acceptable English in written and oral communication. Speak with clear articulation.
- Respectfully submit and be loyal to constituted authority
- Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy.
- Provide outstanding customer service to all who enter or contact the office
- Maintain a warm, friendly, professional demeanor at all times
- Respond to a variety of needs and inquiries from internal and external sources
- Coordinate teacher subbing needs
- Complete substitute forms for the business office
- Verify attendance, ensuring all absence and tardy entries are updated and accurate
- Collect, account for, and deposit all monies
- Produce schoolwide communication, such as newsletters, annual school calendars, and in-house calendars.Â
- File student documents, information, and respond to schools that are requesting records
- Assist with the student enrollment process
- Collect, sort, and distribute mail; coordinate and send school mailings
- Assist with special events and projects throughout the year: Open House, Science Camp, retreats, marketing events, honors night, etc
- Complete purchase ordersÂ
- Coordinate and place orders for school and staff supply needs
- Contact service representatives for facilities needs, telephones, copy machines, when needed
- Create and send communications: paging system, Parent Reach, newsletters, email, etc.Â
- Daily update the middle school newsletter and check the master school calendars for discrepancies
- Manage phone calls, drop-ins, and appointment arrivals for the administrative team and staff
- Work with SPO in coordinating special events, teacher lunches, and break room snacks
- Attend professional development in-service days
- Collection and documentation of medical paperwork
- Track and distribute student medications as needed and instructed by parents
- Oversees the lost and found
- Support the broader program of the school by attending extracurricular activities when possible. (Back to School Worship night, Big Bash, Saints 5K, drama production, athletic events, band performances, Fine Arts night, carnivals, etc.)
- Participates in the end-of-year closing of the school process, such as inventorying of textbooks, furniture, equipment, etc.Â
- Treats all school-owned technology (hardware and software) with respect, care, professionalism, and in accordance with the Technology Use Agreement
- Other duties as assigned
Monday - Friday from 7:30am - 4:00pm (Full-Time)Â
