Grant Coordinator LEH

NATURE AND SCOPE OF POSITION

The Grants Coordinator is a member of the Division of Institutional Advancement and is responsible for coordinating grant writing, grant research, and grant reporting processes. The Grants Coordinator will research prospective funders and coordinate the preparation, writing, and submission of grant proposals in collaboration with Division leadership. This position will focus on successfully coordinating all grants throughout their lifecycles in compliance with LEH processes and protocols and donor requirements. The Grants Coordinator role requires excellent project management skills, outstanding communication and writing skills, the ability to prioritize and manage multiple projects simultaneously and the ability to be flexible. This position is a key member of a 3-person advancement office.

JOB FUNCTIONS

ESSENTIAL

• Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundation and corporate sources.
• Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants.
• Work with finance to gather information necessary to report to corporate/foundation/private funders on current grant programs.
• Comply with all grant reporting as required by foundation/corporate/private donors.
• Provide stewardship to current donors by providing regular written updates (LEH newsletter) to corporate/foundation/private donors.
• Understanding of institutional history and programs.
• Coordinate with division leaders on grant deliverables.
• Calendar, coordinate and monitor all grant-related deadlines.
• Comply with all grant reporting as required by foundation/corporate donors.
• Refine and manage all grant-making processes, including grant policies, systems, and documentation, and incorporate best practices.
• Constant management for the augmentation/clean-up of existing data sources and ensure constituent data is current. 

MARGINAL:

• Provide courteous and prompt service to all internal and external clients. Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure that client confidentiality is assured.
• Assist co-workers in the completion of tasks and assignments to ensure continuity of service.  Orient new co-workers and actively support teamwork throughout the organization.
• Perform other duties as required.

PRIMARY QUALIFICATIONS

Education:

• Bachelor’s degree in Communications, English, Writing or Humanities from an accredited four-year university.

Work Experience:

• 1-3 years of grant experience.
• Demonstrated experience in grant research, submission, and reporting. 
• Experience in project management.
• Prior experience in a non-profit entity.

Core Skills:

• Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals.
• Strong editing skills.
• Highly organized and able to adapt and adhere to established file management protocols.
• Strong project management skills.
• Attention to detail.
• Ability to understand and execute complex instructions.
• Knowledge and familiarity with research techniques for fundraising prospect research.
• Proficiency in database management. 
• Excellent research capabilities.
• Ability to work independently as well as collaboratively with colleagues and partners.
• Excellent oral and written communication skills.
• Extremely detail-orientated, with superior follow-through.
• Well-versed in Microsoft Office, including Outlook email and calendaring, Word, and Excel.
• High degree of integrity and work ethic.
• Ability to engage in positive public interaction with benefactors.
• Ability to maintain confidentiality and discretion.

Preferred Skills and Competencies:

• Communicates effectively and appropriately. Speaks in a clear and credible manner, selecting the right tone for the situation and audience.
• Listens actively and is socially perceptive.  
• Adjusts quickly and effectively to changing conditions and demands.
• Handles multiple assignments and priorities yet still fulfills all commitments.
• Ability to focus and follow through.
• Maintains a calm and professional demeanor to all internal and external partners.
• Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization.
• Takes a proactive approach to anticipating and preventing problems. 

Travel:

• LEH is a statewide organization; travel may be required.

AMERICANS WITH DISABILITY SPECIFICATIONS

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger motions, stoop, kneel, crouch or crawl, talk or hear, taste or smell.  The employee must occasionally lift and/or move up to 25 to 40 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather and internal climate conditions prevalent at the time.  The work environment is considered to be that of a normal business/office operation.  The noise level in the work environment is usually moderate.

Equal Opportunity Employer

Louisiana Endowment for the Humanities/Prime Time Family, Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, disability, age, veteran status, creed, ancestry, marital status or sexual orientation, gender identification, genetic information, atypical hereditary cellular or blood trait, marital status, citizenship status, victims of domestic violence, or any other protected category.

NOTE: This job description is a summary of the primary duties and responsibilities of the position.  It is not intended to be a comprehensive listing of all duties and responsibilities.  The organization reserves the right to change this description at its discretion.