Accounting Associate - National

Reading Partners is changing the education landscape. We are a leader in working to solve the literacy crisis in our country by leveraging community volunteers in under-resourced schools. Our diverse and expansive volunteer base provides one-on-one tutoring to students twice weekly, and our program is proven to help children master the reading fundamentals they need to unlock their potential as successful, happy, and confident readers in school and in life. Our people are our heartbeat and our greatest resource; we are all passionately rallied around our mission to help children become lifelong learners by empowering communities to provide individualized instruction that truly works. Join our stellar, committed team leading the charge to deepen our impact and expand our service. Watch this video to learn more about the mission and core tutoring work of Reading Partners.

The high level:

The Accounting Associate position is an important utility member of the Accounting team, and assists in the day-to-day delivery of the organization’s main accounting policies, procedures and contracts. Intermittently, the position’s secondary responsibilities include supporting other Accounting functions based on departmental needs. This position reports to the Revenue Accounting Manager but works with every member of the accounting team. This is a great opportunity for a detail-oriented self-starter who is interested in a career in nonprofit accounting.

This position is hybrid and requires candidates to reside in the San Francisco Bay Area, CA. This role requires a trip to the national Oakland office on Tuesday and Thursday each week for administrative tasks, including deposits and distributing mail as needed to the recipients.

What you’ll do:

Perform accounting functions to support the Accounting team in the following areas:

 Revenue: 

• Recording of daily cash receipts.
• Download backup documentation from Salesforce to a shared folder for review and invoice creation by the Revenue Accounting Manager.  
• Making bank deposits and printing remote deposit reports.  
• Assist in A/R Aging communications to managers and regional, and development staff monthly.
• Download bank transactions daily and code incoming checks and EFT. 
• Gather and share the documentation for the audit. 
• Create invoices for Benevity and others and apply the payment. 
• Look up the details of the fund in SF and tag regional/development if information is unavailable.
• Other duties as assigned by the supervisor.

 Accounts Payable

• Assist the Accounts Payable Senior Accountant with scanning, routing, and approving invoices in Concur, and extracting Amazon invoices for entry in Sage Intacct.  
• Assist the Accounts Payable Senior Accountant in the preparation of the investment bank accounts.
• Ensure sufficient backup is uploaded to substantiate an expense.  
• Ensure coding is accurate. 

• Verifying that expenses are within the company guidelines and entering them into the accounting system. 
• Support with ongoing accounts payable projects and ad hoc requests.
• Assist Accounts Payable and Payroll department with returned mail from vendors or staff, working with the Accounts Payable and Payroll departments to arrange for mailing to the correct address.

Credit Cards 

•  Assist with credit card administration and workflow, route documentation to staff related to policy and agreement for signatures. 

General Ledger:

• Preparing cash-related journal entries and supporting a month-end and annual audit. 
• Monthly Journal entries for Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and prepaid insurance.
• Assist with payroll tasks as needed for coverage.

Grants Billing & Reporting

• Assist the Grants Accountant with government grants reporting.  This includes pulling timesheets for employees with billable hours from Paycom reports and other billable expenses from the online expense processing system.

Admin Support

• Perform administrative functions to support the Accounting team and organization. 
• Scan all incoming mail, save all checks' images in Google Drive, and distribute the rest to the appropriate individuals.
• Assist with special projects and other administrative duties as needed.

How you’ll do it:

Accuracy & Attention to Detail: 

• Focus intently on both the bigger picture and smaller details to ensure accurate reports, files, records, etc. Demonstrate an ability to find seemingly small errors and correct them. Demonstrate a strong preference and/or aptitude for details.

Project & Time Management: 

• Demonstrate an ability to manage a variety of projects, deadlines and tasks in a timely manner, managing up and across staff levels and departments when necessary. Keep all stakeholders informed of project status. Have a strong drive toward goals and deadlines.

Relationship Development & Communications: 

• Establish relationships with internal and external stakeholders, including vendors and staff. Demonstrate an ability to communicate accounting concepts in an accessible way for all stakeholders.  Produce high-quality written and verbal communication.

What we offer:

Reading Partners’ compensation and benefits programs are designed to attract, motivate, engage, and retain top talent to propel our mission forward. We aim to set salaries based on objective, external, high-quality market data. Our salaries are adjusted for candidates in different geographic regions. We do our very best to ensure that we’re bringing our best offer - therefore we do not engage in salary negotiations.

• This is a full-time, non-exempt, and hourly position. The pay range for this position is $34.30 - $40.35 per hour.
• We offer a comprehensive benefits package, including medical, dental, vision, disability, life insurance, flex spending accounts, generous paid time off, commuter benefits, an Employee Assistance Program (EAP), and currently a 403(b) match option.
• Professional development reimbursement fund up to $1,000 per year.
• Unlimited or Flexible Paid Time Off (PTO) benefits for regular employees scheduled to work 30 hours or more per week. In addition to paid holidays, we close our offices for one week in early July and between Christmas and New Year's Day. 
• We offer well-being benefits like Spring Health which provides easy access to therapy, coaching, and wellness resources. We also offer Carrot to help staff navigate inclusive hormonal health, fertility, gender-affirming services, and family-building benefits.
• We offer an exciting and dynamic culture, and we commit to investing in and supporting our amazing people to grow their careers with us.

The other things you need to know:

• This role is a hybrid role. 
• Travel: This position involves weekly travel to the national Oakland office each week for administrative tasks.

What’s Next?

If you’re interested in joining our Reading Partners team, please submit the following application materials to our online job posting:

• A cover letter describing your interest in Reading Partners and how your past experience has prepared you for this role. 
• Resume

About you!

You’ll be successful in this role if you:

• Have 1-3 years of related nonprofit accounting or bookkeeping experience. 
• Have a bachelor’s degree related to Accounting/Finance or equivalent work experience
• Reside in San Francisco Bay Area, California
• Strong understanding of accounting principles and practices. 
• Excellent computer skills, Microsoft Office skills including advanced Excel skills (e.g., formulas, pivot tables, VLOOKUP)
• Have experience working with Sage Intacct accounting software.
• Ability  to self-manage and start with minimal guidance, and takes pride in your work
• Demonstrate an ability to interact effectively with cross-functional teams. 
• Demonstrate an ability to maintain the confidentiality of sensitive information
• Excellent attention to detail and organizational skills with excellent follow-up/tracking skills.
• Ability to work effectively under pressure and meet deadlines. Are flexible and adaptable. 
• Strong communication skills, both written and verbal.
• Ability to work collaboratively within a team and independently.
• Demonstrate a commitment to fostering a dynamic and collaborative work environment.
• Display a deep belief in our mission and root your work in our core values.
• Ability to prove eligibility to work legally in the U.S. and that you are at least 18 years of age.

Bonus Points if you:

• Hold a Bachelor’s Degree in Accounting/Finance
• Have experience working in a fast-paced non-profit environment 
• Are an advanced Microsoft Excel user who writes, understands, and manipulates formulas.
• Have experience working in a virtual team environment.
• Have experience with Concur, Sage Intacct, and Salesforce