Purchasing Associate

PURPOSE: 

The Purchasing Associate assists with tasks that support all ICT manufacturing sites with materials and packaging needed for production of finished goods, according to ICT company standards and specifications.  

DUTIES/RESPONSIBILITIES:

• Strive for excellence in all work by focusing on continuous improvement, consistent work practices, and working with other co-workers for the betterment of the company while doing everything well with minimal errors or defects to ensure customer satisfaction and quality standards
• Maintain accurate and up-to-date supplier information, including contacts, pricing, and product details, within the ERP system.
• Organize and update purchasing folders on the server (e.g., container specifications, supplier pricing letters/emails).
• Request and track pricing, lead times, container sizes, and shelf-life details from suppliers.
• Generate and place purchase orders (POs) for raw materials and packaging as required.
• Obtain ship dates and price confirmations for raw material and container POs and follow up as needed.
• Update ERP with supplier-provided PO information and enter internal remarks when applicable.
• Prepare and distribute PO receiver forms to each plant once raw material POs are confirmed.
• Communicate urgent updates or changes to the Supply Chain, Procurement, Logistics, and Production teams to ensure timely decisions and alignment.
• Review raw material PO receipts in ERP and assist in resolving any discrepancies.
• Support Accounting in addressing invoice discrepancies related to raw material POs.
• Provide various departments with required raw material information (e.g., SDS, COA, shelf life, expiration dates, shipping/storage hazards, labels, etc.).
• Perform additional duties as assigned to meet the evolving needs of the business.

JOB REQUIREMENTS: 

• High school diploma or equivalent; additional education or training in business, supply chain, or logistics preferred.
• Minimum of 2 years’ experience in office support, purchasing, or logistics.
• Working knowledge of financial systems, purchasing processes, and ERP platforms.
• Proficiency in Microsoft Office with the ability to navigate multiple systems and screens effectively.
• Strong organizational, planning, and time management skills with the ability to multitask in a fast-paced environment.
• High attention to detail and accuracy.
• Ability to read and interpret documents such as terms and conditions of sale, order confirmations, shipping/receiving documents, certificates of analysis (COAs), and standard operating procedures (SOPs).
• Strong math skills, including ability to add, subtract, multiply, and divide in whole numbers, fractions, and decimals, as well as compute rates, ratios, and percentages.
• Ability to follow written and verbal instructions with sound judgment and general understanding.
• Strong communication skills with the ability to convey information clearly and concisely.
• Ability to work under pressure, prioritize effectively, and maintain composure in challenging situations.

• PREFERRED:

• Business or Chemical experience a plus

• EXTERNAL WORKING RELATIONSHIPS:

• Regular interaction when visitors and clients are touring facility
• Regular interaction with suppliers
• Regular interaction with freight carriers

• INTERNAL WORKING RELATIONSHIPS:

• Regular interaction with other departments, including but not limited to Customer Service, Quality, Production, Logistics, Shipping/Receiving, Supply Chain, and Accounting

PHYSICAL DEMANDS/EQUIPMENT USE: 

• Regular sitting
• Occasional standing
• Use of general office equipment, computer keyboard, printer, copier
• Use of PPE when in the manufacturing facility

WORKING CONDITIONS:

• Moderate noise level (Printers, phones and computers)