East Hartford Collision Center Administrative Specialist

Role Purpose
Responsible for the daily support of the Body Shop, including maintaining paperwork in an orderly filing system, completing billing, and assisting Manager and Appraiser(s) with duties.

Leadership}
This position does not lead others

Core Accountabilities

1. Perform administrative duties including but not limited to telephone calls, greeting customers setting up appointments, take messages as necessary, and maintain body shop office supply inventory.
2. Schedule appointments and transportation for customers with rental agency.
3. Work with Estimators and other staff as needed; and obtain insurance and other pertinent information
4. Learn to document daily in CCC one and Dealertrack as well as entering estimate information into Dealertrack and maintain DRP logbooks.
5. Communicate effectively with customer/insurance company throughout the repair process. Notify customer if any delays.
6.  Reconcile A/R, deposit, and sublet schedules. Post sublets to repair orders including and with insurance companies regarding unpaid supplements.
7. Accept payment for repair orders as vehicles are picked up. Follow established procedures for check and credit card authorization.
8. Miscellaneous duties as assigned including clerical functions (copying, typing, posting, faxing, and filing as needed)
9. Communicate with insurance companies to make sure all fees are collected and properly receipted into Dealertrack as well as CCC.

Competencies and Qualifications

1. High School Diploma
2. 1-2 years’ experience in a customer service orientated environment.
3. Act as an advocate for teammates and have a strong commitment to technology advancement
4. Possesses effective communication skills: oral, written, listening.
5. Works well with customers, promotes a positive image of the company, strives to solve issues raised by customers.