Mail Services and Procurement Coordinator

Why join Givens Aldersgate? Givens Aldersgate continues to be a positive force and advocate for older adults. We have a mission to expand the possibilities of aging by improving lives through communities, services, and outreach. Givens Aldersgate promotes inclusion and belonging by aligning our words with actions so that everyone is welcomed and treated with dignity and respect. We continuously look for innovative approaches to achieve our sustainability goals and practices to protect our natural resources. Our collective mindset is to ensure the communities remain forward thinking and progressive as our residents seek a purpose driven life. Purpose. Passion. Possibilities.

What you'll get:

• Medical, Dental, and Vision plans available, with access to our on-site wellness clinic
• 401(k) retirement plan with a 50% match, up to 4%
• Flexible Spending Account (FSA) and access to free life insurance through The Hartford
• Employee Assistance Program (EAP) with free access to personal and mental health support 
• Tuition reimbursement and professional career growth programs
• Paid time off (PTO)
• Plus, so much more!

Givens Aldersgate is looking for an experienced Mail Services and Procurement Coordinator who will be responsible for the complete lifecycle of mail services (receiving, sorting, distributing, and incoming and outgoing shipments), postal supplies, and records. In this role you will support procurement by processing requisitions, tracking orders, and manage optimal centralized procurement supply inventory.  

What you’ll do:

• Collect, sort, and distribute incoming mail to residents and departments.
• Process outgoing mail, calculate postage, and deliver mail to the post office.
• Maintain postage funds, manage the postage meter and related equipment, and ensure accurate accounting of postal expenses.
• Process prints shop requests, including production and delivery of materials, monthly printing, stuffing and mailing of customer billing/statements.
• Process purchase requisitions, obtain competitive pricing, create purchase orders for approval, track order status, and resolve discrepancies.
• Inspect incoming materials for quality and conformance to specifications implementing quality control measures.
• Accurately enter and maintain data in inventory management systems.

What you’ll need:

• High School diploma or equivalent required.
• 2-5 years of experience in purchasing, procurement, inventory management, mailroom services, or warehouse operations preferred.
• Proficiency in inventory management systems and Microsoft Office Suite

Compensation: $16- $23.84

Still curious about what Givens is all about? It's kind of a long story, but at our core, we're a senior housing organization with a lot of heart and committed to providing housing to seniors of all socioeconomic backgrounds across WNC for more than 40 years. We already have four communities (two life plan communities and two affordable communities) with plans for many more in the coming years.

Please note that unsigned applications will not be processed