Bilingual Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• occupational disease and injury, including the exercise of universal precautions and preventing contamination.
• Keep office well maintained and organized, WI Shares payments and payment agreements
• File paperwork as needed for student files including physicals, emergency contact cards, and intake under 2 forms.
• Provide staff with necessary paperwork when appropriate (notifications for parents, referrals, announcements, etc.)
• Also maintain files and complete reports on CACFP, attendance, and daily sheets.
• File sign-in sheets for students and staff
• Connect families on Dojo and make center announcements as needed.
• Check email frequently and reply on time.
• Create newsletters and announcements as needed.
• Aid parents and school personnel with school enrollment procedures and paperwork.
• Maintain office bulletin board updated to keep information current and accurate.
• Answer phone calls promptly and professionally, assist as needed when called on two-way radio
• Prepare monthly menus and distribute them accordingly
• Request school supplies, follow procedures with purchase orders, and perform supply inventory weekly/biweekly
• Assist in the classroom as needed
• Attend monthly staff meetings and other training
• Other duties as assigned
• Become thoroughly familiar with the Head Start Employee Handbook: Human Resources Policies and Procedures, Head Start Operations Manual, and all other HS handbooks, manuals, and resources and adhere to them.
• Comply with all Health and Safety policies including ensuring no child is left alone or unsupervised by staff, consultants, contractors, or volunteers while under my care

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrates basic computer knowledge, Basic knowledge of Excel, word, and Google Drive.
• Handle sensitive information in a confidential manner
• Reply to email, telephone, or face-to-face inquiries.
• Attention to detail and problem-solving skills
• Demonstrate the ability to address criticism appropriately and develop constructive outcomes.
• Demonstrates phone etiquette.
• Demonstrate sustained effort and enthusiasm in the quality and quantity of work.
• Demonstrate establishing and maintaining positive, effective working relationships with staff, students, and the community.
• Demonstrate effective time management, organizational skills, and prioritization of work to meet the needs of staff, students, and teachers.
• Demonstrate the ability to follow and communicate effectively, both orally and in writing.
• Demonstrate initiative, flexibility, and the ability to work independently.
• Ability to work frequently go up and down stairs.

QUALIFICATIONS:

High School Diploma or equivalent, one-year office experience working as a secretary, good organizational and communication skills, attention to detail, good customer skills, bilingual in Spanish needed to communicate effectively with parents, basic knowledge of computer programs – Microsoft Word, Excel, and Google Drive.

WORKING CONDITIONS:

Business environment, general office, local travel as requested