SUMMARY
A/P Specialist reports to the Sr Accounting Manager. The position will assist the Accounts Payable Specialist and the Sr Accounting Manager with daily activities and account reconciliations.
ESSENTIAL JOB FUNCTIONS:
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Receive, review and process all incoming invoices, check requests, expense reports.
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Familiarization of applicable tax withholdings to be reported on 1099-Misc, 1042-S, 592-s tax forms.
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Set up new vendors in the accounting system.
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Enter all vouchers into the accounts payable accounting system for batching and payment processing.
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Print, maintain and file documentation including A/P reports, vendor files, backup for checks, new vendor forms, W9 forms, independent contractor agreements, etc.
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Manage the integrity of information contained in the accounts payable database and files so that information is retrievable for departments, and intact for the annual audit.
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Analyze vendor files, and help Sr. Accounting Manager prepare monthly, quarterly and annual tax reporting (including but not limited to 1099, 592s, 1042s, sales and use tax) for federal and state.
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Liaison between Accounting and schools/department finance professionals
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Familiarization with general ledger account coding and project accounting
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Assist with other areas of the accounting office, including answering phones, filing and helping with the front office area
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Assist and backup the Accounts Payable Specialist, including additional coverage when needed.
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Ad hoc projects assigned by the Sr. Accounting Manager or Controller
