Fleet Coordinator

Job Summary:

The Fleet Coordinator is responsible for the oversight and coordination of the Company’s fleet of cars, trucks, and specialized vehicles.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Essential Duties and Responsibilities:

• Serve as a key contact in the purchasing and selling of company vehicles.
• Prepare new vehicles for use including logo wrapping, roof-rack installation, etc.
• Work with Safety and HR departments on accident investigation including filing claims with insurance and following up on repairs and insurance payments.
• Collaborate with supervisors and staff to manage and reduce expenses such as those for fuel and labor costs.
• Setup regular maintenance, repair and recall appointments with auto service shops, including windshield repair/replace and towing.
• Manage daily vehicle truck inspections through Donesafe.
• Daily and weekly vehicle ignition and after hour reports.
• Serve as a liaison with HR and Insurance Company for driver eligibility.
• Establish a schedule for recommended replacement of fleet vehicles.
• Draft and present reports on department operations and expenses.
• Register and insure all new vehicles.
• Maintain detailed records of servicing and inspection. Send reminders to drivers when inspections or service appointments are due.
• Comply and enforce the Company’s Fleet Safety Policy.
• Monitor GPS system for speeding alerts.
• Establish and maintain relationships with preferred vendors.
• Other duties as assigned. 

Required Skills and Abilities

• Knowledge and understanding of fleet management and operations.
• Good communication and interpersonal skills.
• Ability to multi-task and prioritize under pressure.
• Proficient with Microsoft Office Suite or similar software.

Education and Experience:

• High School diploma or equivalent required
• Three to five years of experience in fleet management, maintenance or repair.
• Valid driver’s license.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 pounds at a time
• Must be able to access and drive various types of trucks.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, as these may change, and/or new ones may be assigned at any time with or without notice.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."