Operations Administrative Assistant

Summary:

The Operations Administrative Assistant will provide high-level support to our leaders and contribute to the smooth operation of our organization. The successful candidate will be highly organized, detail-oriented, and possess excellent communication and problem-solving skills.

Essential Duties and Responsibilities:

• Provide administrative support to the Vice President of Operations and other departmental leaders.
• Manage calendars, schedule and coordinate meetings, and take meeting notes for internal and external appointments.
• Prepare and format high-quality presentations, reports, onboarding materials, project documentation, and other content using Microsoft PowerPoint.
• Assist with managing expense reports, processing invoices, and handling purchase requisitions and orders using the IFS Enterprise Resources Planning (ERP) system.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Maintain accurate records, files, and databases, ensuring data integrity and confidentiality including timecards in the HRIS system.
• Collaborate with team members to streamline processes and improve efficiency within the department.
• Serve as a point of contact for internal and external stakeholders, demonstrating strong customer service skills.
• Coordinate and prepare for plant tours, supplier, and customer visits by ensuring production areas are clean, organized, and demo materials are properly staged in collaboration with management.
• Assist in organizing and coordinating employee events, including logistics planning, event setup, and decoration, in collaboration with HR and other departments
• Perform other duties as needed and assigned.

Minimum Qualifications:

• Must have a High School Diploma. Bachelors’ Degree highly desired.
• Must have 4 to 6 years of experience in an administrative support role, preferably in a manufacturing or corporate environment.
• Strong organizational and time management abilities, with exceptional attention to detail.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• Punctual, reliable, and able to maintain confidentiality.
• Positive attitude, adaptable, and willing to take on new challenges.
• Prior experience navigating through ERP/purchasing software a plus.
• Proficient with MS Office (Word, Excel, PowerPoint, and Outlook).
• Must have collaboration and excellent communication skills because of daily contact with internal employees and customers.
• Must be able to pass a background check, drug test, and a reference check.

Physical Demands:

• Required to have eye/hand/foot coordination, sit, type, occasionally, stand, walk, lift, push, pull, carry, reach, and grasp.
• Ability to lift and/or move up to 20 pounds.
• This position works in a typical office and manufacturing environment.
• Clarity of vision including the ability to appropriately differentiate colors.
• Ability to hear, understand, and distinguish speech and other sounds.

FBD is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. All employment decisions are made based on qualifications, merit, and business need.