Executive Assistant

Why You Will Love Working With Us!

Odyssey Behavioral Healthcare believes that each person deserves the opportunity to embark on a new journey to reach their optimal level of health. Odyssey’s network of behavioral healthcare services provides support to individuals throughout their journey by combining compassionate, evidence-based treatment with concierge-quality amenities.

What we offer:

•        Collaborative environment dedicated to clinical excellence
•        Multiple Career Development Pathways
•        Company Supported Continuing Education & Certification
•        PPO & HDHP Health Plan Options
•        Flexible Dental & Vision Plan Options
•        100% Company Paid EAP Emotional Well-Being Support
•        100% Company Paid Critical Illness (with health enrollment plan)
•        100% Company Paid Life & ADD
•        401K with Company Match
•        Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
•        Generous Team Member Referral Program
•        Parental Leave

How You Will Contribute/Position Summary

The Executive Assistant/Office Manager supports the overall administrative needs of Odyssey’s corporate office. This position works closely with the CEO and executive team on a variety of projects including project coordination, calendar management, travel coordination, meeting logistics and coordination, presentation development and event planning. Oversees the overall functioning of the corporate office.  Responds professionally during all communications representing Odyssey Behavioral Healthcare. 

Essential Responsibilities

1. Manages a diverse range of administrative tasks for the CEO and executive team including managing calendars; travel arrangements; tracking and submitting expenses; drafting confidential correspondence; creating presentation decks; collecting and compiling meeting materials.
2. Serves as a liaison between executive leadership and external stakeholders.
3. Researches, prioritizes, and follow-ups on incoming action items addressed to the executive team, including those of a sensitive or confidential nature.
4. Handles office facility management, coordinates with external service providers, maintains office supplies, and ensures smooth office operations.
5. Welcomes visitors in polite and professional manner; takes and delivers accurate messages to team members; maintains general voicemail box in a timely manner; mail distribution.
6. Manages executive/CEO calendars, including scheduling, organizing meetings, sending reminders, and securing catering and managing reservations.
7. Coordinates and manages travel for designated executive team members.
8. Assists in preparing and distributing executive and project meeting materials and reports; follows up on action items ensuring project timelines are met.
9. Prepares meeting rooms and materials including meals, IT set up and testing, print materials, and logistics.
10. Conducts general administrative tasks such as drafting internal and external communications, forms creation and revision, ordering supplies, and vendor coordination.

Additional Responsibilities

1. Assists accounting, marketing and human resources departments, as needed.
2. Consistently models Company core values.
3. Performs other duties as assigned.

What We Are Seeking/Education and Experience:

Position requires a bachelor’s degree or equivalent and a minimum of 3 years’ experience in a similar role, preferably within healthcare.

Skill Competencies

• Highly proficient in Microsoft Suite to include Teams, Word, Excel, and Outlook
• Project Management skills
• Strong verbal and written communication skills
• Excellent organizational skills
• Excellent interpersonal skills/customer service oriented
• Capacity for compassion and good listening skills
• Excellent ability to relay information accurately
• Must display cultural sensitivity as well as cultural competency
• Exercises a high level of discretion and confidentiality
• Demonstrated commitment to Odyssey’s mission, vision, values and treatment philosophy.

Odyssey Behavioral Healthcare provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Odyssey Behavioral Healthcare reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”