Purchasing Assistant Per Diem

At Bristol Hospital and Health Care, we begin each day caring today for your tomorrow.  We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families.  We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.).   We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic.  Use your expertise, compassion, and kindness to transform the patient experience.  Make a difference.  Make Bristol Hospital and Health Care your choice.  

Essential job functions and responsibilities:

• Performs various receptionist, recording, filing and other related clerical support duties for the Supply Chain group. Greets and gives routine assistance to suppliers, colleagues and visitors.
• Provides training and support for new hires/new users in the Meditech materials requisitioning system.
• Manages incoming Medical Device Recalls by reviewing, researching, responding and maintaining completed records. Compiles data on recalls for quarterly reporting to Safety Committee.
• Maintains security and confidentiality of all departmental files and information according to established procedures.

Provides administrative support to Supply Chain Manager / Director.

• Creates and updates PowerPoint presentations, Word documents and Excel sheets to support Supply Chain Manager / Director.
• Assists with scheduling meetings, appointments and conference rooms.
• Assists with data collection related to Quality Assurance and other departmental statistics.

Assists with placement of Purchase Orders:

• Places Purchase Orders and all other assigned orders, in a timely manner. Confirms order placement, pricing and availability.
• Communicates backorders/delays to requestor. Resolves product availability issues with assistance from Buyer/Senior Buyer.
• Ensures that any invoice discrepancies are resolved in a timely manner.

Knowledge Skills and Abilities

• Excellent verbal and written communication skills
• Strong interpersonal skills to develop and maintain positive professional relationships with colleagues, internal customers and suppliers
• Ability to work professionally with confidential data and information
• Ability to organize work and manage multiple assignments with competing priorities
• Ability to organize and maintain accurate files, and other records, for easy retrieval in the event of audit or inquiry

Educational / Minimum requirements:

High School diploma or High School Equivalency Required.

Bristol Hospital Mandated Educational Requirements:

General orientation at time of hire.  Fire/Safety/Infection Control annually.  Other programs as mandated by Hospital.

Requirements:

• Strong interpersonal skills.  Adaptability and flexibility necessary for work schedule and patient care requirements. Data entry, computer knowledge, customer service skills are required.  Good command of the English language, computer skills and medical terminology, ICD-9 coding, medical office/ hospital experience desired. Strong attention to detail is needed as well.

Physical Requirements:

• Walking, standing, sitting, bending required.  Must work under the stress of time constraints and heavy workload demands requiring accuracy.  Position requires ability to constantly lift light objects less than 20 lbs., perform moderately difficult manipulative skills, arm-hand steadiness, and hand-eye coordination skills; walk, stand and sit for prolonged periods; see objects closely and hear normal sounds with some background noises.

Work Environment:

• Employee may frequently be exposed to blood, body tissues and/or fluids and hazardous waste materials. Proper PPE is supplied by the employer.

Cognitive Requirements:

• Position requires ability to concentrate on moderate detail with constant interruption and attend to tasks for more than 60 minutes at a time.  Individual must be able to understand and relate to the concept behind specific ideas and remember multiple tasks given to self and others over long periods of time, able to communicate verbally, using advanced level vocabulary.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.