Senior Executive Assistant

About United Way of Greater Philadelphia & Southern New Jersey

United Way of Greater Philadelphia and Southern New Jersey (UWGPSNJ) fights to end poverty and expand opportunity across our region. We mobilize people and organizations to drive measurable, lasting impact across our region to end poverty and expand opportunity through equity-centered strategies.  Join us in creating stronger, more resilient communities where everyone can thrive.

Position Overview

UWGPSNJ is seeking a highly skilled and motivated Senior Executive Assistant to provide critical administrative and strategic support to the President & CEO and serves as the primary liaison to the Regional Board of Directors and Executive Committee. This role ensures the smooth operation of executive priorities, manages high-level donor and board relations, and oversees the work of organizational assistants to deliver coordinated and effective administrative support.

The ideal candidate is a detail-oriented, proactive professional who thrives in a fast-paced and collaborative environment, has experience supporting executive leaders while balancing strategic priorities with detail-oriented execution. This position is ideal for an experienced administrative professional with executive presence, discretion, and a proactive approach who is committed to advancing UWGPSNJ’s mission.

Key Responsibilities

Executive & Strategic Support

• Manage complex calendars, communications, and priorities for the President & CEO.

• Serve as a liaison to internal and external stakeholders, including board members, donors, and community leaders.

• Coordinate the preparation of reports, presentations, and materials for meetings and events.

• Support the CEO in high-value donor management, ensuring timely preparation, follow-up, and stewardship.

• Collaborate with Development and Finance teams to track and advance annual board giving goals.

• Leverage internal systems (CRM, donor databases, and reporting platforms) to maintain accurate information, monitor performance, and support data-driven planning and decision-making on behalf of the CEO.

Operational & Administrative Coordination

• Lead and coordinate workflow among administrative team members to ensure seamless office operations.

• Streamline processes and implement systems for efficiency and accuracy.

• Oversee mail, deliveries, and office supply management, and serve as the primary daily contact for building management and facilities.

Event & Board Coordination

• Plan and execute executive meetings, board sessions, and key organizational events.

• Manage logistics and communication for Board of Directors and Executive Committee meetings.

• Ensure high-quality interactions and follow through on commitments involving board members and senior leaders.

Key Skills & Attributes

• Exceptional organizational and time management skills; able to manage multiple priorities with grace under pressure.

• Excellent written and verbal communication skills, with the ability to engage effectively with diverse stakeholders.

• High emotional intelligence, professionalism, and discretion in handling sensitive matters.

• Strategic thinker with a solutions-oriented mindset.

• Demonstrated commitment to diversity, equity, inclusion, and belonging.

• Bachelor’s degree in Business Administration, Management, or related field preferred. Equivalent experience considered, such as 10+ years of progressively responsible administrative support, with significant experience supporting senior executives, board management, or donor relations.

• Minimum 7 years of senior-level administrative or executive support experience.

• Experience in managing high-value donor relationships and board-level interactions is highly desirable

• Advanced proficiency with Microsoft Office Suite and scheduling/communication platforms.

• Exceptional organizational and time-management skills; able to juggle multiple priorities with accuracy.

• Strong written and verbal communication skills; able to interact effectively with donors, board members, and team members at all levels.

• Demonstrated ability to be accessible, responsive, and adaptable in supporting executive needs.

• Leadership ability to supervise administrative staff and coordinate team-wide support.

• High level of discretion, integrity, and professionalism.

Starting Salary Range:

Starting compensation is between $80,000-$95,000 annually, based on experience and qualifications.

Why Join Us

At United Way of Greater Philadelphia and Southern New Jersey (UWGPSNJ), this role plays a vital part in supporting the executive leaders who drive our mission and vision. The Senior Executive Assistant works directly with the President & CEO, Board of Directors, and high-value donors, playing a central role in coordinating leadership priorities and advancing organizational impact.

United Way of Greater Philadelphia and Southern New Jersey is committed to building a diverse, inclusive, and equitable workplace. We welcome candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, veteran status, or any other protected characteristic.