Facilities Service Manager

Department:           Facilities

Pay Grade:               113                            

FLSA Status:             Exempt

JOB SUMMARY

Under the supervision of the Director of Construction and Facilities, performs professional, technical, and analytical work in the overall management of library facilities (16 branches in 3 counties), grounds, vehicles, equipment, custodial services, security services, and delivery services. Assists in managing construction and renovation projects. Trains and supports library Facilities staff. Work requires independent judgement to accomplish projects accurately, effectively and in a timely manner. Provide general maintenance work such as simple carpentry, plumbing, etc., other duties as needed.

ESSENTIAL JOB FUNCTIONS

• Supervises the activities of the Facilities Department of the Live Oak Public Libraries system, including responsibility for construction projects, building maintenance, grounds maintenance, security services, custodial services, delivery services, and administration of associated contracts. 
• Assigns, guides, trains, and assists support staff; supervises custodial, security and delivery; provides for their continuing training and development; aides on evaluating performance. 
• Evaluates maintenance needs of buildings, systems, vehicles, and equipment; develops, maintains, monitors preventative maintenance plans; maintains records on renewable contracts; makes recommendations on contract renewal; develops, maintains, and monitors long-range equipment replacement plans. 
• Aides in research and analysis on projects and maintenance activities. Serves on project teams; provides technical advice. 
• Assists in design of projects; prepares and assists with preparation of building programs, specifications, requests for proposals (RFPs), and other procurement documents. 
• Monitors performance of contractors to ensure contract compliance. 
• Documents information on preventative maintenance files on electrical equipment and machinery and monitors a preventative maintenance program. 
• Designs functional electric circuitry for electrical systems. 
• Locates and adjusts defects in electrical systems and equipment. 
• Expresses ideas on technical problems clearly and concisely orally and in writing in the English language. 
• Inspects electrical systems, various other equipment, and components to identify hazards, defects, and the need for adjustment or repair, and to ensure compliance with codes. 
• Tests electrical systems and continuity of circuits in electrical wiring, equipment, and fixtures, using testing devices such as ohmmeters, voltmeters, and oscilloscopes, to ensure compatibility and safety of system. 
• Diagnoses malfunctioning systems, apparatus, and components, using test equipment and hand tools, to locate the cause of a breakdown and correct the problem. Repairs and replaces equipment, electrical wiring, or fixtures. 
• Performs general electrical maintenance, carpentry, plumbing, HVAC, custodial, grounds functions. 
• Maintains CMMS Systems such as Maintenance Connection for work order and facility asset tracking. 
• Performs other related duties as assigned.

Education and Experience:

• High School Diploma supplemented by post-secondary technical training and at least five years’ experience in general construction, facilities supervision, or related field.
• Electrician degree/license/certification from a technical college preferred.
• Requires no less than 5 years of directly related experience.
• Valid GA Driver’s License and good driving record; must pass motor vehicle pre-employment investigation.
• Ability to lift 50lbs on a repetitive basis, to climb ladders and work from heights.
• Majority of work is performance in various environments, both indoor and outdoor, as job duties dictate.

Licenses or Certifications:

Valid driver’s license and insurability required.

Special Requirements:

None.

Knowledge, Skills and Abilities:   

• Knowledge of current principles and practices in the field of facilities management and OSHA rules and regulations. 
• Knowledge of the principles, practices and techniques of State, County and City governmental regulations and code.
• Ability to effectively supervise and manage available resources in a manner, which both supports and accomplishes organizational objectives. 
• Ability to become quickly familiar with applicable procurement rules and regulations. 
• Ability to determine and prioritize maintenance needs of buildings and equipment, to estimate associated costs, and to develop maintenance schedules and budgets. 
• Proven ability to manage the contracts and projects. 
• Ability to operate a personal computer and must have a working knowledge of e-mail and word processing skills. 
• Ability to establish and maintain effective working relationships with co-workers, supervisors, contractors, other governmental agencies, and the general-public. 
• Ability to communicate effectively, both orally (by telephone and in-person) and in writing using email and the facilities work order database. 
• Ability to guide, supervise, organize and evaluate the work of contracted staff and Facilities staff; ability to instruct and train staff in basic facilities duties. 

PHYSICAL DEMANDS

Work is typically performed with the employee sitting at a desk, standing for extending periods, or bending/stooping. The employee must be able to lift and carry up to pounds routinely, climb ladders, climb stairs, stand for extended periods of time, extended walking within and outside branch locations, reach, bend, and stoop. Full range of hand and finger motion is required for data entry purposes. The ability to distinguish color is required for network wiring purposes. Additionally, the following physical abilities are required:

• Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing: Particularly for sustained periods of time.
• Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

WORK ENVIRONMENT

Typical office/library environment. Some fluctuations in building temperature related to HVAC problems can cause uncomfortable periods of heat or cold.  This position requires work that may be completed indoors or outdoors with extreme temperature fluctuations depending on the season. Some periods of elevated noise levels. Some stress related to the type of work being performed may be encountered e.g., pressure related to periods of high-volume activity and multiple demands.

The work week is a 40-hour work week. After Hours and holiday availability, while rare, is required.

                                             Live Oak Public Libraries has the right to revise this job description at any time. This

 description does not represent in any way a contract of employment.