Accounting Clerk

GENERAL SUMMARY:  Accounts Receivable, Activities, Petty Cash Audit, Transportation Billing, Residential Bank, Programming Petty Cash, Residential Payroll, Day Training Reimbursement. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: includes the following.  Other duties may be assigned.

• Primary back up for accounts receivable responsibilities of Accounts Receivable Supervisor. Requires complete knowledge of census processing, bed reserve days, patient days and absences, vacancy reports, incidental postings, room and board calculations, payment processing, re-determinations, earned income calculations, prepayment reports, accounts receivable reconciliation, trust fund reconciliation, audit schedules, resident bank funds, security deposit interest, dental, all client information forwarded to Public Aid monthly, and meeting with guardians. All data input for accounts receivable accounting system.

• Handle activity cash disbursements and receipts as follows: Maintain cash sufficient to cover activities for a specific period of time. Prepare money for individual activities. Track all disbursements and receipts and check for accuracy. Communicate with departments regarding any problems.

• Handle all other cash receipts as follows: Verify accuracy of all cash receipts and  prepare deposit for bank. Prepare a deposit summary listing receipts by general ledger account number.

• Handle auditing of programming petty cash funds and activity petty cash funds as follows: Prepare a schedule to reconcile each petty cash fund twice during the fiscal year.

• Handle residential bank cash receipts and disbursements as follows: Go to various locations where residents are located. Disburse funds to residents according to amounts on vouchers; receive deposits then record on resident bank list. Balance the bank list with the bank money. Prepare deposit for resident savings account.

• Must work closely with all department heads, employees, parents, guardians, residents, and the public to assure a smooth operating department.

• Complete Resident Payroll

• Disburse money for programs to buildings when requested.

• All other duties as assigned.

EDUCATION / EXPERIENCE:

Associate’s Degree (A.A.) from two-year college or technical school, three years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write memos, business correspondence.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

KNOWLEDGE AND SKILLS:

Knowledge of computer systems, with ability to use various accounting software programs. Ability to work with others, handle heavy workloads and frequent interruptions. Ability to communicate both orally and in writing.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.  Must have working knowledge of debits and credits, automated A/R experience, PC experience in MS Excel, Word and Windows basic keyboarding.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.