Site Coordinator

Part Time: 28 hours per week, 43 weeks per year

Annual Salary: $27,596 (hourly equivalent $22.92 per hour). Salary will be pro-rated if start working after 8/06/2025.

Benefits Eligible: Paid Time Off, Earned Sick Pay, Holiday Pay, and retirement plan with employer contribution and match.

Communities In Schools of Kalamazoo’s mission is to surround students with a community of support, empowering them to stay in school and achieve in life.  This is done by connecting students to caring adults and community resources that help them overcome the barriers.

POSITION SUMMARY
The Site Coordinator (SC) is responsible for implementing the Communities In Schools (CIS) Integrated Student Supports (ISS) model within the designated school building, including collaborating with the 21st CCLC After School Coordinator when applicable. The position oversees and manages resources and strategies designed to improve student success in school as measured by proficiency in academics, behavior and school day attendance. The position fulfills the responsibilities of the Title I School and Community Resources Facilitator position where applicable. The position manages and supports a site team (interns) and designated community resource providers and volunteers to achieve CIS goals and implement a building site operations plan. They connect the right resources to the right students at the right time to meet school-wide and student specific needs.

The Site Coordinator is among the primary representatives of CIS within their building and is responsible for assuring effective relationships with all building stakeholders---principal, teachers, support staff, parents, etc. They collaborate with other CIS staff within the building, including the After School Coordinator when applicable and school staff to ensure that effective Tier 1 (school-wide) and Tier 2/3 (small group and individual student) services are in place to effectively address student needs. The SC provides case management services to designated students and fulfills all requirements associated with that role. The SC’s work schedule is based upon the school schedule that they are stationed in. 

The SC is the internal bridge builder within the school, making connections between students and resources, parents and resources, teachers and providers, etc. The SC engages parents to assure that students are able to receive maximum support for success. The SC provides competent leadership for integrating the site’s academic and extended day strategies that result in optimal impact on school-wide and individual student outcomes. The SC works with the entire CIS team, the site team, school personnel, parents, volunteers, and community provider organizations to implement the ISS model.

WORKING CONDITIONS
Normal working conditions where there is no physical discomfort due to temperature, dust, noise and the like. Occasionally lifts average 15-pound boxes of supplies, materials, etc. to waist high level. Ability to drive plus the availability of a vehicle to use for getting to and from meetings locally and throughout the State, other events, and for the occasional transport of providers, students and/or families. Must be able to observe and hear students, staff and providers across a wide range of settings and interpret those observations for the purpose of evaluation, monitoring and service modifications. Must be able to work occasional evenings, weekends and/or early mornings in order to cover work responsibilities. Must be available for occasional travel to national level meetings.

GENERAL DUTIES AND RESPONSIBILITIES
•    Demonstrates the capacity to understand and implement all requirements of the ISS model including comprehensive assessment of school and student needs, development and implementation of effective plans to meet identified school and student needs and goals, effective monitoring of student/school progress and adjustment of the plans and evaluating impact of the services/plan on student and school outcomes.
•    Demonstrates a well-developed understanding of child and adolescent development and whole-child needs at various developmental stages, including how those needs---cognitive, social-emotional and physical---can most effectively be met using the CIS ISS model and community resource providers.
•    Provides effective leadership of the CIS Site Team which may include volunteers and social work interns to assure coordination, communication and student-centered service delivery strategies that reflect the CIS ISS model and the site operations plan (SOP).
 
•    Ensures the completion and submission of all service delivery data and evaluation requirements in a timely fashion. Completes all reporting requirements assigned and submits according to deadlines provided.
•    Establishes and maintains productive and effective working relationships with all members of the CIS partnership, including school personnel, health care, mental health, higher education resources, service organizations and staff, business, parents and other resources. Assures that all members develop and maintain a positive understanding of how the CIS ISS model works and how they can be contributing members of the collaboration.
•    Fulfills all expectations and tasks to actively promote awareness of CIS within the building and a strong understanding of the value of CIS in meeting student needs among school staff. Assures that teachers, other school personnel, parents and students know what community services/resources are available through CIS and how they can be accessed and utilized to address student needs.
•    Actively seeks to identify targeted students as identified by CIS for Tier 1 and Tier 2/3 services.  Recruits students for timely services, including reaching out to parents, obtaining parent authorizations, etc. Provides information and referrals on resources within the community when a resource is not available at school.
•    Ensures development and use of effective sign-in and service tracking procedures for volunteers and community service providers.
•    Develops and sustains effective systems for the use of volunteers to meet assessed student needs including assuring that volunteers are efficiently and effectively matched with students and engaged in meaningful activities which support student needs. Implements measures to adequately support, nurture and retain volunteers.
•    Provides day-to-day direction and guidance to volunteers, student interns and providers working in the school. Orients and coordinates scheduling of providers and volunteers within the site and ensures that providers and volunteers understand the policies and procedures of the site. Regularly reports progress and problems concerning unmet needs, resource utilization and providers with their supervisor.
•    Effectively and actively promotes Communities In Schools within their assigned building to assure that building staff are informed about CIS, how CIS helps their students. Effectively communicates and collaborates with students’ teachers for mutual understanding of student needs, how to effectively meet those needs and ongoing progress monitoring. Actively engages in process to identify building staff who are champions of CIS and to grow the number of champions of CIS.
•    Ensures that teachers, other school personnel, parents, and students know what community resources are available to address student needs within their building.
•    Provides leadership in the development and implementation of Tier I services/special events that address school-wide needs or assets identified in the SOP.
•    Provides supervision, day-to-day direction, and guidance to providers and student interns so that student instruction is maximized and parent engagement is reinforced. Completes and submits formal written intern evaluations at required intervals.
•    Ensures appropriate feedback to school personnel on student services within the boundaries of confidentiality and student/family privacy.
•    Maintains the confidentiality of all CIS and site-related information and exhibits professional and ethical judgment in managing delicate or confidential situations. This applies to written and verbal information, and all means of conveying information including face-to-face, mail, electronic mail, faxes, telephone or any other means of communication.
•    Engages in effective problem-solving and communication with CIS central leadership staff to improve services support resource development.
•    Maintains a system to obtain, secure and utilize the provided supplies and equipment as specified in the site plan, site contract or with supervisor. Oversees any agreed upon purchases and assures an appropriate inventory for such. Complies with all expectations for the effective use of school facilities in accordance with school district policies and procedures. Oversees scheduling and the use of school facilities for any partner and volunteer resources part of the CIS site operations plan. Follows building procedures for security, maintenance and shut-down.
•    Complies with all applicable requirements for providing a safe and secure environment for students, including notification of appropriate individuals in cases of student or building emergencies where they have responsibility and provides appropriate documentation.
 
•    Exhibits a commitment to the values expressed in CIS mission and vision and creates and maintains a positive CIS image. Demonstrates the ability to interact in a positive and helpful manner with all customers both internally and externally. Reflects commitment to building a supportive work environment and maintains a positive attitude.
•    Demonstrates an active commitment to breaking down barriers to create and sustain equitable outcomes for all students.
•    Other duties assigned by supervisor.
 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

•    Minimum of a Bachelor’s degree or equivalent education and experience in child development, social work, public administration, education or related area.
•    Minimum of two years of experience working with children, adolescents and families.
•    Reliable transportation and the ability to attend work meetings at a different location(s) when necessary.
•    Excellent oral and written communication skills, as well as interpersonal skills, to interact effectively with school staff, parents, students, volunteers, service providers and other team members. Ability to establish credibility with school personnel.
•    Ability to exercise good judgment, discretion, integrity, and knowledge of organizational policies and procedures and to effectively convey such information to others.
•    Well-developed knowledge base on the needs/issues of children and families.
•    Master’s degree, preferred.
•    Supervisory and/or management experience, preferred.