Accounts Payable Clerk

The Town of Glastonbury is seeking an experienced Accounts Payable Clerk for the Accounting Division of Financial Administration. This position at Glastonbury Town Hall is Monday through Friday, from 8:00 a.m. to 4:30 p.m. (37.5 paid hours weekly) and is eligible for all full-time benefits, including medical, dental, vision, life, and pension. We appreciate your interest in working with us!

GENERAL DESCRIPTION:  

Under general supervision, compiles, processes, and maintains accounts payable and accounts receivable records, including monthly reconciliation and reporting on applicable accounts.

ESSENTIAL DUTIES:

1. Maintains accurate files in accordance with Town policy and accepted accounting practices; verifies new vendor information, including federal ID numbers.
2.  Processes payments, including verifying invoices with purchase orders and receipts.
3. Schedules and processes accounts payable payments via check or through electronic payment processes.
4. Reviews and validates accounts payable disbursement requests and resolves discrepancies; ensures credit is received for outstanding credit memos.
5. Reviews employee expense reimbursement and petty cash requests for compliance with Town policies and proper approval.  Reconciles, processes, audits, and verifies purchasing card transactions to accounts payable system and statements.
6. Prepares and files 1099s, and other required federal and state tax/accounting forms.  Manages the compliance and reporting of unclaimed property to the state.
7. Oversees the set-up, billing, and collection of certain accounts receivable accounts; prepares monthly aging report; reports delinquencies to appropriate departments and enters cash receipt data into the accounting database.
8. Reconciles bank statements to general ledger and subsidiary ledgers. Reviews and analyzes month-end data and prepares summary reports for specific ledger accounts.
9. Contributes to a respectful and safe work environment by fostering a culture of positive communication and ethical behavior, with an emphasis on providing exceptional service to internal and external customers.

OTHER DUTIES:

1. May provide backup to Payroll Coordinator as required.
2. Completes special projects as assigned.
3. Performs other duties as required.

CONFIDENTIALITY:

• Maintains confidentiality of records and information as appropriate

CONDUCT:

• Observes safe work practices
• Represents the Town in a professional and courteous manner at all times

DEPENDABILITY:

• Regularly attends and is punctual for work

NOTE:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task and responsibility. 

QUALIFICATIONS PROFILE:

• Strong organizational and time management skills
• Proficient in Excel; experience with Munis financial accounting software, preferred                                         
• Proficient in high volume data entry, with attention to detail, accuracy and timeliness
• Ability to

• communicate effectively in writing
• interact with employees and vendors in a professional manner
• work independently, and in a team environment
• handle confidential information in a discreet, professional manner
• perform basic mathematical computations quickly and accurately

PHYSICAL/MENTAL REQUIREMENTS:

• Ability to
  • push/pull/lift objects of up to twenty (20) pounds and sit for prolonged periods.  Able to perform manipulative skills requiring hand-eye coordination such as keyboarding and collating
  • see objects closely as in reading or typing a document
  • concentrate on moderate detail with interruption; attend to a task for 60 minutes; understand and relate to the concepts behind specific ideas; remember multiple tasks/assignments over long periods of time

MINIMUM TRAINING AND EXPERIENCE:

• High school diploma; college courses in accounting, preferred
• Three (3) years of directly related experience

LICENSE OR CERTIFICATION:

• None