Billing Specialist I

The Los Angeles Conservation Corps’ Finance Team is responsible for managing all financial aspects of the Corps’ 140+ grant awards and contracts, including invoicing and the preparation of supporting documentation, receivables collections, grant budgeting, grant financial tracking and reporting, and grant fiscal compliance. 

Reporting to the Director of Accounting & Finance, the Billing Specialist plays a crucial role in support of grant and contract invoicing and fiscal compliance by generating invoices and providing support documents and performing billing research activities for the Finance Team. 

Essential Duties and Responsibilities 

• Responsible for various support document management and billing research tasks related to the monthly production of invoices. 

• Ensures the preparation and submission of invoices, financial statements, fiscal reports, and supporting schedules adhere to funding source requirements and the required due dates. 

• Work collaboratively with other departments to capture missing support documents needed for billing transactions and resolve and billing questions. 

• Research, compile, and reconcile various supporting documents that are included in client invoices. 

• Ensure invoice support documentation is accurate and reconciles to the GL expense and payroll schedules provided to the client. 

• Collect financial and operational data for programs in support of the monthly billing process and grant close-out activities. 

• Ensure the appropriate documentation to support reimbursement of expenditures is accurate, collected, and stored on a timely basis in accordance with contract requirements. 

• Support grant and contract invoicing and compliance activities by ensuring all required documents and reports are extracted and electronically stored promptly. 

• Assist with various accounts receivable activities to include, but not limited to, the data entry of online invoices and the update of invoice templates. Provide informational reports as requested. 

Internal Controls  

• Review and understand Corps processes and procedures to ensure internal controls are maintained, and to protect the organization against fraud.   

• Other duties may be assigned as needed. 

Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice. 

Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements. 

Minimum Education & Qualifications

Supervisory Responsibility  

This is a non-exempt position that does not have supervisory responsibility.  
 

Work Environment  

This position operates in multiple environment settings, including but not limited to a professional office environment and remotely from the employee’s home. The office setting role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision requirements of the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.  

Note 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.