Admin - Clerical
Position Summary:
The Application File Specialist is responsible for the accurate processing, review, and maintenance of resident application files for Low-Income Housing Tax Credit (LIHTC) communities. This position ensures all applicant files comply with federal, state, and local affordable housing regulations, company policies, and investor requirements.
Key Responsibilities:
✅ File Processing & Review
- Collect, review, and verify all applicant documentation to determine initial and ongoing eligibility under LIHTC guidelines.
- Perform detailed file audits to ensure compliance with program rules, income limits, and asset calculations.
- Communicate with site staff to resolve file deficiencies or inconsistencies.
✅ Compliance
- Maintain accurate records in accordance with LIHTC compliance requirements.
- Ensure timely completion of move-in certifications, annual recertifications, and interim recertifications.
- Work with compliance auditors and respond to file audit findings promptly.
✅ Resident & Site Support
- Serve as a resource for site teams to interpret LIHTC policies and procedures.
- Provide training or guidance to site staff on application file preparation and compliance best practices.
- Communicate clearly with applicants/residents regarding documentation requirements.
✅ Reporting & Records
- Maintain organized file systems (physical and/or electronic) with complete and accurate information.
- Assist with compliance reporting to state agencies, investors, and syndicators.
- Track application status, deadlines, and recertification schedules.
✅ Team Collaboration
- Collaborate with Compliance Managers, Regional Managers, and site teams to support occupancy goals while ensuring compliance.
- Stay informed on updates to LIHTC program rules and apply changes to daily operations.
