Staff Accountant

Job Summary:

Poyant Signs is a visual branding company, designing, building and installing custom internal and external brand signage. From designing and engineering to ongoing maintenance, we support national brands including CVS, Dunkin’ Donuts and Converse, regional businesses such as Baycoast Bank and Jordan’s Furniture and local businesses throughout New England.

We are seeking a highly motivated, experienced, and detail-oriented Staff Accountant to join our growing team. This role is critical in supporting day-to-day financial operations, performing a variety of accounting functions, and working closely with the Controller and internal teams. This is a hands-on, in-office position that contributes directly to departmental and company goals while maintaining high standards of accuracy, organization, and process improvement.

Key Responsibilities:

Invoicing & Customer Control

• AIA Contract Management: Review of customer contracts to identify AIA requirements. Work with Project Managers to prepare, update, and invoice AIA billing documents and track status via internal schedules.
• Invoice Management: Accurately and promptly invoice all completed projects (including AIA projects) in alignment with customer quotes. Ensure invoices are delivered through the appropriate customer portals according to their protocols.
• Portal Compliance: Upload invoices to customer portals within 24 hours of generation. Verify compliance with portal requirements and immediately escalate delays to the Controller.

Customer Setup & Documentation

• Set up new customer records, including customer location, documentation, Customer Billing Information and (e.g., COI, sales tax exemption forms).
• Identify and verify customer-specific COI requirements; alert the Controller to any anomalies that may impact cost or compliance.

Sales Tax

• Calculate and process state and local sales tax on invoiced projects. Ensure proper tax collection and timely remittance.

Direct Labor Time Entry

• Prepare and enter weekly direct labor hours into the ERP system accurately and on schedule.

Accruals & Allocations

• Prepare monthly accruals and detailed allocations for expenses including medical, insurance, and mobile services.

General Accounting

• Prepare monthly journal entries, balance sheet reconciliations, and expense analyses.
• Assist in labor cost and margin analysis as requested.

Cash Management

• Maintain daily AR check logs from incoming mail and provide daily AR deposit summaries to the Controller.

Special Projects & Other Duties

• Assist in preparation for the annual CPA review.
• Maintain subsidiary ledgers for real estate affiliates.
• Manage monthly IFTA tax reporting and IRP DMV annual renewal.
• Submit NDCP reporting for Dunkin’ Donuts program.
• Support AR collections for portal-based and AIA-related invoices when needed.

Qualifications & Skills:

• Bachelor's Degree in Accounting required.
• Minimum 7 years of hands-on accounting experience in a fast-paced, privately held small-to-mid-sized manufacturing business.
• Prior experience in the construction or signage industry strongly preferred.
• Strong understanding of accounting principles and full-cycle accounting.
• Proficiency in Microsoft Excel (intermediate to advanced).
• ERP system experience preferred.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently as well as part of a team.
• Comfortable working in evolving or ambiguous environments as we continue to develop and improve processes.
• Excellent written and verbal communication skills.

Desired Traits:

• Team player with a “can-do” attitude.
• Hands-on and detail-oriented—from administrative tasks to complex analysis.
• Strong analytical and implementation abilities (ideal Kolbe: analyzer/implementor).
• Willingness to learn the business and grow within the accounting function.

Why Join Poyant?

At Poyant, we don’t just offer jobs—we build careers in an environment where people come first. Our team is driven by shared values, a commitment to growth, and a culture that celebrates both hard work and camaraderie.

Our Core Values

We succeed by staying true to what matters:

• Trust & Integrity – We act with honesty, respect, and humility in everything we do.
• Innovation & Excellence – We deliver "WOW" by embracing creativity and perseverance, even when it means risking failure.
• Growth & Learning – We invest in your development, helping you reach your full potential.
• Open Communication – We foster sincere relationships through transparency and collaboration.

Benefits That Matter

• Financial Wellness – Competitive 401K profit sharing, financial literacy programs, and comprehensive health/dental/vision coverage.
• Work-Life Balance – Generous time off (holidays, vacation, and sick leave) so you can recharge.
• Celebrations & Connections – Monthly team lunches, work anniversary/birthday recognitions, and annual events like our summer cookout and holiday party.

A Culture That Cares

Our employees aren’t just colleagues—they are a close-knit team. From day one, you’ll feel welcomed by a team that values engagement, supports your growth, and celebrates your successes.

Ready to build something great with us? Apply today!