Onboarding Coordinator

Job Purpose: To oversee candidates going through the onboarding process and ensure all hiring requirements are met.
Essential Job Functions:
(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)

• Serves as an ambassador to all new employees entering the organization.
• Partners with the recruitment team to ensure new hires are onboarded in a timely manner.
• Schedules the New Hire paperwork sessions with candidates.
• Runs all background checks, driving record checks, SAM, OIG, Education verification, license, and certification verifications.
• Coordinates all pre-employment drug screening and tuberculosis testing with Concentra, to monitor and follow-up on results.
• Maintains the accuracy of the information imputed into the Applicant Tracking System (ATS).
• Communicates any discrepancies with any of the pre-employment checks with the Director.
• Communicates daily with all recruiters regarding new hire information and any changes or updates with processes.
• Participates in weekly touch base meetings for updates and changes.
• Provides feedback on issues or problems regarding the new hire process.
• Obtain a photo of the new hire to for the new hire’s employee badge.
• Reviews the new hire employee file to ensure that it has all the necessary documentation required and that all data points are entered into the HRIS system.
• Other duties as assigned.

Required Education, Experience, Certifications, Licensure, and Credentials: (Where appropriate, education and/or experience may be substituted)
Minimum Required Education: High School Diploma or equivalent.

Minimum Required Experience: Minimum of 2 years’ experience in office administration, preferably in human resources setting.
Required License – Certification – Registration: Issued by Governing Body (if applicable): N/A
Travel Type: None

Knowledge, Skills, & Abilities:

• Proficient in working with different software and MS Office, including Word, Excel, Teams, and basic office technology (e.g., computer, phone, fax).
• Reliable, discrete, and punctual with strong communication, listening, writing, and organizational skills.
• Ability to assist candidates through the hiring and onboarding process in a fast-paced environment.

Physical Requirements, Visual Acuity, and Work Conditions:
Physical Requirements: Exerting up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Visual Acuity: The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal.
Working Conditions: Work environment can be busy and noisy with interruptions from people seeking assistance in a wide variety of Human Resources functions.