FR Conversions is seeking a proactive and highly organized Office & Operations Coordinator to lead front desk operations while supporting cross-functional initiatives across HR, IT, facilities, and executive coordination. This role reports directly to the Director of Human Resources and plays a pivotal part in ensuring day-to-day office operations run smoothly, while also serving as a key liaison between staff, executives, vendors, and visitors.
The Office & Operations Coordinator will be the face of FR Conversions, overseeing reception duties while managing the behind-the-scenes details that keep our business operating efficiently. This position requires strong communication skills, sound judgment, discretion, and a keen ability to juggle multiple priorities with professionalism.
Why Join FR Conversions?
At FR Conversions, we do more than convert vehicles - we provide freedom, safety, and mobility to those who need it most. As our Office & Operations Coordinator, you’ll be at the heart of that mission, ensuring our operations run smoothly and that every guest, employee, and partner has a positive experience from the moment they walk through the door. You’ll join a passionate team dedicated to transforming lives through innovation, compassion, and excellence, and you'll play a vital role in making that mission possible every day.
Key Responsibilities:
Front Desk & Reception
- Serve as the first point of contact for visitors, vendors, and callers.
- Greet guests professionally and coordinate visitor sign-ins and appointments.
- Handle inbound calls, mail distribution, and front desk email inbox.
Office Operations & Administrative Support
- Maintain office supplies inventory and place orders as needed.
- Coordinate office-wide communications and support scheduling for internal meetings and events.
- Provide direct support to the Director of HR, acting as a key administrative partner, while also assisting executive leadership with operational and scheduling tasks as needed.
Event Coordination
- Plan, organize, and execute company meetings and events, including catering, room setup, and vendor coordination.
- Oversee logistics for customer visits, employee appreciation events, and executive board meetings.
IT & Asset Coordination (Light Support)
- Assist with employee onboarding setup, including phone and asset assignments.
- Coordinate IT-related moves, adds, and changes with the support of internal or external IT vendors.
- Triage and manage basic IT requests before escalating to technical support.
Facilities Support
- Act as the point of contact for facility-related needs, coordinating repairs and vendor support when required.
- Help employees navigate facilities-related concerns and route requests appropriately.
HR & Confidential Support
- Support HR with onboarding logistics, policy distribution, and document management.
- Assist with special projects, surveys, or compliance-related communications as needed.
- Handle confidential information with a high degree of discretion and professionalism.
Salary & Compensation:
This is a full-time, salaried position. Compensation will be commensurate with experience and qualifications. All salary payments are subject to applicable taxes and withholdings in accordance with company policy and legal requirements.
Job Categorization:
This position is a full-time, FLSA exempt role (SOC Code – 43-1011).
What We’re Looking For:
The ideal candidate is not only reliable and polished at the front desk but is also a resourceful operations coordinator behind the scenes. You’re someone who thrives on staying ahead of needs, solving problems before they escalate, and making others’ jobs easier, all while presenting a warm, professional demeanor to employees and guests alike.
Why Work With FR Conversions?
FR Conversions is a mission-driven company dedicated to transforming lives through mobility. As Office & Operations Coordinator, you’ll help shape the day-to-day experience of employees, customers, and visitors alike, serving as a central point of coordination in a high-functioning, people-first workplace. You’ll contribute to a growing organization and work alongside a passionate team making a meaningful difference every day.
