Office Assistant 2

POSITION:

OFFICE ASSISTANT II - COMPLIANCE

CLASSIFICATION:

Full-year, Hourly/Administrative, Grade IV-A, Full-time, Non-Exempt

BASIC FUNCTION:

Assist with compliance under the direction of the Support Services Coordinator.

SUPERVISOR:

Support Services Coordinator (SSC)

DUTIES AND RESPONSIBILITIES:

1. Carry forth the Vision, Mission, and Core Values of the agency.
2. Obtain and implement working knowledge of Ohio Department of Job and Family Services (ODJFS) Child Care Center Licensing Rules and forms, Department of Children and Younth (DCY), Step Up to Quality Program Standards, Head Start Program Performance Standards including agency Head Start Service Plans, and attend training as needed to assist in ensuring compliance with licensing and Step Up to Quality.
3. Assist Support Services Coordinator in licensing, SUTQ compliance to ensure monthly and annual requirements are met with tracking of child incidents, fire inspections, playground inspections, and completed within required timelines.
4. Assist Support Services Coordinator in monitoring of training hours of all ECE staff is compliant with SUTQ, licensing and Head Start professional development requirements.
5. Assist Support Services Coordinator in assisting staff with education and training documentation uploads to OCCRRA and monitor to completion.
6. Assist Support Services Coordinator in ensuring data in OCCRRA is accurate by entering and monitoring classroom teacher assignments, classroom hours of operation into the system, staff listed in OCCRRA is accurate with their role and dates of employment or position changes.
7. Complete food monitoring reviews as assigned.
8. Assist in preparation of counting out/bagging of recruitment items for stock and large assembly work orders in front office.
9. Assist in coverage of front desk duties on rotating basis with co-workers.
10. Responsible for communicating relevant information to supervisor on a daily basis.
11. Attend trainings relevant to position for professional development, as requested by supervisor, and as required by the agency.
12. Maintain confidentiality in all areas for families and staff.
13. Adhere to all agency and program policies.
14. Perform other duties as assigned by supervisor.

QUALIFICATIONS:

1.  Work Experience Required: Must be able to take initiative, work independently; must be able to communicate in a clear manner and provide guidance to staff as needed; must have solid writing and communication skills, must have good organizational skills and ability to prioritize; must be able to complete work with short deadlines.

2.  Education and Training:  Associate degree in Office Administration, Business, or related field is required.  Minimum of 2 years of experience in an office or administrative setting.

3.  Special Conditions: Microsoft Office Suite proficiency.  Traveling to locations throughout nine county service area is required.  A valid driver’s license and a driving history acceptable to agency insurer and physical ability to drive within a nine county area.