E-Billing Coordinator

The E-Billing Coordinator is responsible for managing the legal e-billing process to ensure the timely and accurate submission of invoices within the Firm. This role serves as a liaison between the legal team, clients, and third-party billing systems, ensuring billing compliance and addressing any issues or discrepancies. Performing full-cycle billing functions such as editing/revisions of pre-bills and preparing/finalizing invoices. The ideal candidate will possess strong analytical skills, attention to detail, and experience with e-billing software to support efficient financial operations and accurate invoicing.

Essential Functions

• Prepare, submit, and monitor electronic invoices for legal services rendered, ensuring timely and accurate billing cycles.
• Review and verify billing data for accuracy and adherence to client billing guidelines and company policies.
• Resolve billing discrepancies, disputes, or client inquiries with a proactive approach to ensure smooth financial operations.
• Maintain and update billing records, tracking adjustments and reconciling discrepancies within the billing system.
• Coordinate with attorneys, paralegals, and other team members to ensure compliance with client billing requirements and address specific billing needs.
• Assist in preparing financial reports and generating billing summaries for management and legal staff review.
• Manage e-billing platform maintenance, including data entry and upkeep of client-specific billing codes or rate structures.
• Submit appeals/adjustments as needed on short-paid invoices to portals.
• Collaborate with other members of the Finance department on billing-related reporting and reconciliation tasks.
• Successfully administer monthly billings and ad hoc requests from Billing attorneys.

Qualifications

• Education: Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: Minimum of 2 years of experience in accounts receivable, collections, or a similar financial role.
• Technical Skills:

• Familiarity with law firm billing practices, client billing guidelines, and time entry procedures.
• Strong understanding of compliance regulations and guidelines related to legal billing.
• Knowledge of LEDES format standards and UTBMS coding.
• Advanced legal experience handling e-billing in different e-billing portals/platforms.
• Insurance SIR tracking experience.

Core Competencies

• Negotiation Skills: Ability to professionally negotiate payment terms and resolve client disputes effectively.
• Communication: Strong verbal and written communication skills, with the ability to handle sensitive client interactions tactfully.
• Attention to Detail: High level of accuracy in processing and reconciling accounts to avoid discrepancies.
• Problem Solving: Proactive in identifying and addressing collection challenges to minimize receivables risk.

Work Environment

• This position is hybrid offering four remote workdays per month. The remaining work days require in-office attendance in the Los Angeles office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Physical Demands

• Sitting or standing for extended periods.
• Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.
• Light lifting and carrying, typically weighing up to 15 pounds.
• Moving between offices, meeting rooms or file storage areas.