Capital Campaign Coordinator

Job Title: Capital Campaign Coordinator
Reports to: Development Director
Location: Food For Thought, Forestville
Status: Full-time, Exempt
Salary: $75,000 - $85,000, commensurate with experience

Benefits:

The position includes employer-paid medical, dental, and vision. Food For Thought provides a 403b retirement account with a 5% employer-paid contribution. There are approximately 13 paid holidays, 12 sick days, and 10 paid vacation days (to start) per year.

Organization Description

Food For Thought (FFT) is a nonprofit that provides comprehensive nutrition services to people in Sonoma County affected by serious medical conditions. Our services include medically tailored weekly groceries and prepared meals, vitamins and supplements, and nutrition education. We are located in Forestville in a beautiful building surrounded by organic gardens. FFT operates with a staff of 27 and over 700 volunteers. The values of community, healing, excellence, and kindness are deeply ingrained in the culture of the agency, which seeks to provide both food and love to our clients. We are committed to creating and maintaining a workplace that promotes diversity, equity, and inclusion. We pride ourselves on an atmosphere with great camaraderie and collaboration. This position presents an exciting opportunity to contribute to a growing, thriving agency in a time of creative expansion and change.

Position Summary

Food For Thought is embarking on the most ambitious campaign in our history: a $12 million effort to create a new home that will expand our capacity to nourish and care for our Sonoma County neighbors living with medical conditions.

The Capital Campaign Coordinator will be a key partner in bringing this vision to life. This role is about more than dollars raised, it’s about building relationships, weaving community, and ensuring that the campaign reflects our values of compassion, dignity, and collective care.

Working side by side with staff, board members, campaign counsel, and volunteers, the Campaign Coordinator will coordinate campaign activities, cultivate and steward donors, and help guide the many hands and hearts that will make this project successful.

We are looking for someone who is highly organized, collaborative, and inspired by the idea of making a lasting positive impact in our community. The ideal candidate will have impeccable people and organizational skills.

Key Responsibilities

Campaign Coordination & Oversight

• Partner with leadership and campaign counsel to implement our capital campaign plan and timeline.
• Manage the day-to-day operations of the campaign.
• Keep campaign activities moving forward while welcoming feedback, iteration, and shared learning.
• Celebrate milestones and keep the whole team engaged in progress.

Donor Relationships & Stewardship

• Manage a portfolio of major gift prospects; support staff, board, and volunteers in implementing meaningful cultivation, solicitation, and stewardship strategies.
• Coordinate with leadership and board members to schedule donor meetings and prepare briefing materials.
• Connect with potential grantors to introduce the organization, schedule meetings, and conduct site visits.
• Ensure every donor feels seen, appreciated, and connected to the impact of their gift.
• Draft and personalize donor correspondence and proposals.

Campaign Committee & Volunteer Engagement

• Help engage and inspire committee members and other volunteers.
• Provide logistical support (agendas, notes, materials, follow-up) while keeping relationships front and center.
• Ensure volunteers feel confidently prepared, meaningfully involved, and actively appreciated.

Communications & Events

• Collaborate with colleagues and consultants to craft compelling campaign messages and materials.
• Ensure campaign stories reflect community voices and lived experiences.
• Help design and deliver campaign-related events and that celebrate generosity and build community connection.

Database & Reporting

• Maintain accurate records and share clear updates that keep everyone on the same page.
• Track pledges, gifts, and follow-ups; generate campaign reports and analytics to support transparency and accountability.

Collaboration & Culture

• Serve as a bridge between campaign efforts and the broader Food For Thought team.
• Schedule, attend, and actively participate in regular meetings with staff, board, and campaign counsel.
• Seek out, consider, and responsively engage in key stakeholder feedback and iterative processes.

Qualifications

• Commitment to Food For Thought’s mission and values.
• Demonstrated success in supporting a fundraising campaign.
• Strong project management skills — able to balance details while keeping an eye on the big picture.
• Excellent communication skills (listening, writing, and speaking).
• A collaborative spirit and the ability to build trust with donors, board members, volunteers, and staff.
• Comfort working both independently and as part of a joyful, fast-moving team.
• Familiarity with donor databases (e.g., Salesforce, Raiser’s Edge, or similar).
• Knowledge of fundraising best practices — and curiosity about when and how to innovate.

Preferred

• Nonprofit fundraising experience, ideally including major gifts and capital campaign work.
• Campaign experience in a human services nonprofit.
• Familiarity with Sonoma County’s philanthropic landscape.
• Experience working with campaign consultants.
• Knowledge of or openness to Community-Centric Fundraising principles.
• Approach the work with humility, flexibility, and curiosity.
• Embody FFT’s values of compassion, equity, and joy in day-to-day work.

Work Environment & Physical Demands

• In-person work schedule with some hybrid options available.
• Some evening or weekend meetings and events.
• Ability to lift up to 25 lbs. for event setup.