Administrative Assistant

Physician Affiliate Group of New York (PAGNY), a tax-exempt organization affiliated with NYC Health + Hospitals, is one of the largest physician groups in New York State and directly employs nearly 4,000 physicians and allied health professionals who serve seven of New York City’s public hospitals, numerous public health community-based practices, and the city’s Correctional Health Service. 

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.  

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

The Front Desk Specialist is an integral part of the Administration support staff personnel and is responsible for all aspects of administrative support and for providing general assistance to visitors and staff in the office.  

Opportunity Details:

• Complete a broad variety of administrative tasks for the CFO, CHRO, and other C-level executives including answering telephones, scheduling conference calls, scheduling luncheons, managing an extremely active calendar of appointments to prioritize meeting requests/logistics, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, creating itineraries and agendas, and compiling documents for committee meetings.
• Interact with clients, co-workers, and the general public in a professional and effective manner.
• Coordinate day-to-day administrative activities, necessary office functions, and ensure that administrative support concerns are handled efficiently.
• Prepare and distribute memos, letters, faxes, reports, meeting minutes, and other documents as requested.
• Assists with overseeing that all office equipment is fully operational and keeping office supply inventory stocked.
• Assist with special projects and any additional needs of all divisions of Administration.
• Provide coverage at reception desk, as needed.
• 5 days in office REQUIRED.

• Associate's degree required; Bachelors’ degree preferred. 
• Minimum of 5 years’ experience supporting an executive position.
• At least three years of strong experience supporting C-level executives is required.
• Attention to detail. Ability to maintain high standards despite pressing deadlines.
• Excellent verbal and written communication skills.
• Strong initiative with a great sense of anticipation.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.

Benefits include:

• 10% 401K company contribution after one year of service, with 3% company contribution starting day one.
• Choice of a three-tiered, very low-cost medical plans.
• Excellent dental insurance, including orthodontics coverage.
• Generous paid time off program.
• Annual Salary range - $55,000* - $65,000*

Physician Affiliate Group of New York, P.C. (PAGNY) mission is to provide accountable, responsive, quality care with the highest degree of sensitivity to the needs of the diverse population that lives in our New York Community. PAGNY is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation serving more than a million New Yorkers annually.  Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City.   

Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity employer committed to equitable hiring practices and a supportive workplace.  All candidates are considered based on their individual qualifications, potential, and experience.  

To learn more about our culture and ongoing workplace practices, please visit our Workplace Culture | PAGNY page.

*Salary Disclosure Information:

The salary listed for this position complies with New York City's Salary Transparency Law for Job Advertisements.  The salary applies specifically to the position being advertised and does not include benefits.  Actual total compensation may vary based on factors such as experience, skills, qualifications, historical performance, and other relevant criteria.