Summary:

The Part-Time ( 30 Hours a Week )Medical Coordinator position is responsible for arranging and coordinating appropriate health services, including urgent and preventative health services, for children in care. This includes maintaining complete and confidential medical records for children, ensuring appropriate communication with health needs to case managers, clinicians, and other team members.  The position schedules appointments, coordinating transportation, and may assist as needed to health care appointments and ensuring qualified translation/interpretation services are in place.  He/she also serves as a liaison for community health care providers.  He/she operates under the supervision of the Lead Medical Coordinator (LMC) but may fill in when the LMC is not available. The Senior Medical Assistant handles incoming calls timely and efficiently, takes accurate and appropriate messages, and assists and greets children/youth in a friendly and courteous manner.  Obtain, compile, and maintain medical files on each admission. Ensure proper daily documentation in the ORR database, UAC Portal, and maintain a hard copy of the required documents and medical records. Assists other departments with various duties as needed.

Roles and Responsibilities:

• Obtain, compile, and maintain medical files on each admission. Ensure proper daily documentation in ORR database-UAC Portal and maintain hard copy of required documents and medical record. Schedule and comply with required medical and dental appointments and timelines. Respond and comply to individual emergency medical needs immediately.
• Maintain and review for accurate and complete list of medical supplies, prescribe medications, and over-the-counter OTC medications according to the standing orders.  Maintains, updates and creates all monthly medical sheets. Prepare youth for examinations and record the medical intake, take vital signs, height and weight. Initiate routine lab tests.
• Participate and advocate during the medical procedures performed by medical providers and other health services. Submits TARS for Shelter clients.
• Assist the medical providers’ staff with examination procedures when needed, such as patient screening and triage. Dispense medication according to self-administration of medication - SAOM schedule, policies and procedures. Collect, maintain, and submit weekly, monthly, quarterly, and annual reports to supervisor.
• Schedule and comply with required medical appointments and timelines. Provide transportation to clients on medical appointments with assistance from floor staff as needed. Respond and comply to individual emergency medical needs immediately. Maintain and review for accurate and complete list of medical supplies, prescribe medications, and over-the-counter medication. Order medical supplies, and medication when necessary. Facilitate/conduct universal precautions, TB 101, allergies/other related training to employees.
• Provide fail-safe plan with medication count, label accuracy including over-the-counter drugs. Educate and counsel youth concerning their disease, treatment, and prevention of disease. Schedule and develop and expand medical and dental and other related services with local providers. Able to react to change productively and handle other essential tasks as assigned.
• Maintain Health Information Privacy HIPAA. Submit, review and follow up all the Significant Incidents Report regarding Medical Issues. Participating in Quality Improvement as required
• Keeps all office equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and submitting service requests for repairs.
• Function as Lead in the absence of the Lead Medical Coordinator
• Other duties as directed 

Qualifications

• Licensed practical or vocational nurse (LPN/LVN). Or a bachelor's degree in a related field (example, nursing).
• Minimum 1 year of full-time experience in a public health care or healthcare setting with demonstrated experience in care coordination, health administration, and/or direct client care. 
• Excellent organizational, verbal, written, and interpersonal communication skills in English and Spanish required
• Ability to easily collaborate with other staff and service providers
• Proven ability to contribute both independently and as a key team member
• Demonstrated success working and communicating effectively in a multi-cultural environment
• Self-starter with excellent problem-solving skills, combined with the ability to prioritize duties independently
• Must have a valid California driver’s license and good driving record.
• Possess or be able to obtain CPR and First Aid certificates.
• Have and maintain Professional Assault Crisis Training (ProACT) and/or Crisis Prevention Intervention
• Ability to successfully pass a criminal background check.
• Must be at least 21 years of age.

Physical Demands:

While performing the duties of this on-site job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.