Position Summary:
We are seeking a detail-oriented and dependable Accounts Payable Clerk to join our team. This role is primarily responsible for processing accounts payable transactions and supporting day-to-day administrative operations. The ideal candidate will be comfortable working in a dynamic office environment, handling phone calls, booking appointments, and assisting with general office duties.
Key Responsibilities:
Accounts Payable & Financial Duties:
- Receive, review, and verify expense reports; reconcile these with account balances and internal records
- Facilitate timely payment to vendors by reviewing invoices, verifying purchase orders, and resolving billing discrepancies
- Confirm vendor information, including federal ID numbers, and ensure compliance with internal policies
- Monitor and reconcile monthly statements and transactions; maintain accurate records in the accounting ledger
- Ensure outstanding balances are resolved upon payment; identify opportunities for early payment discounts and process amendments or stop-payment orders when necessary
- Record and verify petty cash disbursements and ensure appropriate documentation is maintained
- Calculate and report sales tax liabilities based on paid invoices
- Prepare and deposit incoming cash and checks in accordance with company procedures
Administrative & Office Support Duties:
- Answer and direct incoming phone calls in a professional manner
- Book appointments, service calls, and meetings as needed
- Assist with general office tasks including filing, scanning, data entry, and organizing financial documents
- Provide support to other departments with accounting and administrative needs as assigned
Qualifications:
- High school diploma or equivalent required; degree in accounting, finance, or business is a plus
- 1-2 years of experience in accounts payable or general accounting preferred
- Strong attention to detail and accuracy in data entry and financial documentation
- Proficiency in Microsoft Office, particularly Excel; familiarity with accounting software is a plus
- Excellent communication skills and professional phone etiquette
- Ability to prioritize tasks, manage time effectively, and work independently or as part of a team
Work Environment:
- Office setting with standard business hours
- Occasional overtime may be required during month-end or peak accounting periods
