Recruiting Associate

Position Title:  Recruiting Associate 

Department:  Human Resources 

Reports To:  Director of Human Resources 

FLSA:  Non-Exempt 

Position Summary 

As a Recruiting Associate, you will play a key role in building our workforce by supporting the recruitment process and ensuring a seamless candidate experience. You will collaborate with the Senior Recruiter and hiring teams to source, screen, and engage qualified candidates while providing essential administrative support to keep recruiting operations running smoothly. Your strong communication skills, organizational ability, and proactive approach will contribute to achieving our hiring goals and strengthening the company’s talent pipeline. 

Essential Duties & Responsibilities 

• Partner with the Sr. Recruiter to source, screen, and engage candidates for open positions. 

• Assist with conducting resume reviews and initial phone screens to evaluate qualifications and interest. 

• Manage interview scheduling and candidate communications to ensure a seamless experience 

• Assist with drafting and posting job descriptions across relevant platforms. 

• Maintain accurate records in the Applicant Tracking System (Paycom) and ensure compliance with hiring policies. 

• Follow up with candidates and hiring managers to keep recruiting activities moving forward. 

• Collaborate with the Talent Acquisition Specialist to learn and assist with onboarding, HRIS data entry, and other talent-related administrative tasks. 

• Support recruitment marketing initiatives, including social media outreach and job fair participation. 

• Provide coverage for recruiting and onboarding functions when team members are unavailable. 

• Ensure HR compliance with employment law and manage employee documentation, including contracts and recruitment paperwork. 

Qualifications & Requirements 

Education Licenses/Certifications 

• Bachelor’s degree or equivalent in a related field. 

Experience: 

• Extensive experience with an ATS; Paycom experience a plus. 

• Minimum of 1-2 years of proven experience supporting full-cycle recruiting (application review, assessments, screening, interview, offer.) 

• Strong and confident professional communication skills. 

• Strong organizational and time management skills - efficiency and process-driven. 

• Ability to work collaboratively while maintaining high independence and motivation. 

• Preferred experience in the healthcare industry. 

Skills & Competencies 

• Excellent communication skills, both oral and written. 

• Reliable, organized, and task-oriented with a strong work ethic. 

• Ability to coach and encourage others, with strong analytical and decision-making skills. 

• Self-motivated problem-solver with a professional demeanor. 

• Capable of working independently with minimal supervision and proficiency in Microsoft Office Suite. 

• Strong interpersonal and customer service skills. 

Working Conditions 

• Generally, work in a remote office environment. 

• Potential for up to 30% travel to industry events and client sites. 

• Frequent and prolonged periods of computer and office equipment usage. 

• Ability to manage stress and maintain productivity under tight deadlines and changing priorities. 

• Regular interaction with team members, clients, and other stakeholders through various communication channels. 

Physical Demands 

• Ability to maintain a stationary position for extended periods. 

• Occasionally required to move short to moderate distances. 

• Must be able to lift and/or move up to 50 pounds occasionally. 

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Employees must be able to perform the essential functions of the position satisfactorily. Furthermore, the statements do not establish a contract for employment and are subject to change at the discretion of the Company with or without advance notice.