Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Nashville, TN; Jackson, MS; Remote

Reports to: Chief Financial Officer

Position Type: Full-time

Who We Are

Serving more than 3,300 scholars in seven schools across two cities; Jackson, Mississippi and Nashville, Tennessee, RePublic Schools is the only school network solely dedicated to reimagining public education in the South. 

Part of reimagining education in the South means that we confront the historic inequities that work against our scholars and actively work to dismantle those inequities. We are doing this by intentionally creating environments that embrace, honor, and celebrate our scholars’ identities and experiences, as well as the identities and experiences of every member of our community. 

At RePublic, we cultivate a cohesive community of families, staff, and scholars committed to doing whatever it takes to ensure our scholars succeed. We are looking for a dynamic Payroll  & Benefits Manager  who shares our unwavering belief that all children can achieve at high levels and change the world. Sound like you?

What You’ll Do

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance Team. In this role, you will be responsible for managing and processing accounts payable transactions, ensuring the timely and accurate payment of invoices, and maintaining positive relationships with vendors. The ideal candidate will be able to handle a high volume of transactions, work collaboratively across departments, and ensure compliance with company policies and procedures, including state and federal procurement regulations, when applicable..

Invoice Processing:

• Review, verify, and process incoming invoices for payment in accordance with company policies.
• Ensure all invoices are properly coded and matched with supporting documentation and approvals.
• Handle discrepancies and resolve issues with vendors, as needed.

Payment Processing:

• Prepare and process vendor payments via check, ACH, or wire transfer.
• Ensure payments are made in a timely manner to avoid late fees and maintain vendor relationships.
• Monitor accounts to ensure payments are current.

Vendor Relations:

• Communicate with vendors regarding payment status, resolve invoice discrepancies, and address inquiries.
• Maintain accurate vendor contact information, including ACH information, W-9s, etc..

Record Maintenance:

• Maintain accurate accounts payable records and documentation for audit and reconciliation purposes.
• Assist in the preparation of month-end and year-end closing by providing necessary reports and reconciliations, including generation of annual 1099s

Reconciliation:

• Reconcile accounts payable subledger to the general ledger to ensure accuracy.
• Assist in the preparation of accounts payable aging reports.

Compliance & Reporting:

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Assist with audits by providing necessary documentation and supporting schedules.

What You Bring

Qualifications:

• Proficiency in accounting software (Intacct preferred), accounts payable platforms (Bill.com 

preferred), Microsoft Office Suite (Excel, Word), and Google Drive.

• Excellent written and verbal communication skills, with the ability to interact professionally across 

all levels.

• Excellent attention to detail, organization, and time management skills.
• Proven ability to work independently and collaboratively to achieve high-quality results.
• Strong knowledge of accounts payable processes and best practices.

Why You’ll Love Us

Compensation and Benefits:

• Competitive salary aligned with experience and local district benchmarks.
• Comprehensive benefits package, including family planning benefits, mental health support, and paid time off.

Professional Development:

• Access to leadership development programs and career advancement opportunities.