Accounts Payable/Payroll Clerk

About DBD: DBD The Studio is a premier provider of event and destination management services in Las Vegas. Using creativity, innovation and a commitment to excellence, our team creates extraordinary experiences for our clients and their guests. 

DBD is a leader in the Las Vegas corporate and experiential event production space and high-class destination manager services. We provide clients with complete event solutions from destination management to corporate and live event production, impactful event design, luxury rentals, custom design builds and fabrication, unique entertainment, and completely elevated immersive event experiences. 

Position Overview: 

The Accounts Payable/Payroll Clerk is responsible for all accounts payable functions for the company, including processing invoices, reconciling vendor statements, and monthly AP accrual. Generally, support the accounting department and assist in accurate and timely financial statements. In addition, this individual will handle the processing of the company's payroll.

Key Responsibilities: 

Responsibilities include, but are not limited to, the following: 

• Process accounts payable transactions accurately and efficiently, including verifying invoices, coding expenses to appropriate accounts, and obtaining necessary approvals. 

• Prepare and process electronic payments, including ACH transfers and wire transfers, ensuring adherence to payment terms and vendor agreements. 

• Reconcile accounts payable transactions, resolve discrepancies and ensure accurate recording of expenses. 

• Manage vendor relationships by addressing inquiries, resolving payment discrepancies, and negotiating favorable payment terms. 

• Maintain organized and up-to-date vendor files, including W-9 forms, contracts, and payment records. 

• Assist with month-end close activities, including preparing journal entries, reconciling accounts, and providing support for financial reporting. 

• Collaborate with cross-functional teams, including purchasing, receiving, and accounting, to streamline processes and improve efficiency. 

• Stay current with accounting regulations and best practices related to accounts payable processes, recommending improvements as necessary. 

• Assist with ad-hoc projects and assignments needed to support the finance team and organizational goals. 
• Maintaining payroll information by collating, calculating and entering data.
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions.
• Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages.
• Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation.
• Resolving payroll discrepancies and answering any employee payroll queries.
• Maintaining all payroll operations according to company policies and procedures.

Qualifications and Education Requirements

• Must have a high school diploma or equivalent
• Knowledge of the following systems:
  • Netsuite
  • Clover
  • Procurify
  • RentalWorks
  • Quickbooks
  • Ramp
  • Intellevent
• HRIS systems (preferably Paycom)