Administrative Assistant

Job Title: Administrative Assistant
Department: Administrative Resource Center (ARC)
Reports to: Human Resources Manager
FLSA Status: Non-Exempt
Schedule: Monday – Friday; this is an on-site position in our NY Office with the opportunity to transition to a hybrid work schedule (2 remote days per month) after 3 months
Hours: M-F: 10:00am – 6:00pm with flexibility for paid overtime as needed

Who is Herrick?

Herrick is a prominent New York City-based law firm providing a full range of legal services.  As a powerhouse mid-size firm, we regularly advise on many of the country's most preeminent legal matters, but our size allows us to maintain an enduring culture of collaboration.  Our lawyers and staff enjoy their work and grow by working with each other - a fact that resonates in the results we achieve for our clients. 

If you are looking for…

This is an excellent entry-level position that provides hands-on exposure to legal administrative support. The right candidate is looking to grow their administrative and client service skills and must be comfortable in a front-desk, client-facing position. Herrick prides itself on providing on-going training, opportunities for professional development, and a collaborative, supportive team environment.

We are looking for…

Herrick is seeking a full-time Administrative Assistant for its Midtown Manhattan office.  This individual will serve as an ambassador of the Firm and its culture which is rooted in professionalism, collaboration, and client service.  Attention to detail, professionalism, and the ability to work within a team are critical to being successful in this role.

Essential Duties and Responsibilities:

• Work alongside a team of Guest Services and Administrative Assistants.
• Answer and direct telephone calls timely and professionally.
• Greet guests and firm personnel with a warm, engaging, and personal welcome; announce and escort guests.
• Enter guests into building management’s visitor system.
• Reserve hotel offices and conference rooms and coordinate meeting arrangements as needed.
• Help maintain the appearance and organization of the front desk and reception area.
• Provide administrative support to Attorneys, Paralegals, Practice Assistants and other administrative members of the Firm including but not limited to processing invoices and expense reports, entering attorney time, scheduling, preparing mailings, and special projects as directed.

Knowledge, Skills, and Abilities:

• Bachelor’s degree preferred but not required; with a minimum of 1 year of experience working in a professional, client-facing environment.
• Professional, polished demeanor.
• Punctual and dependable.
• Excellent guest services skills: engaging, attentive, responsive, and caring.
• Strong written and verbal communication skills to effectively communicate with all levels of the Firm, clients, and vendors.
• Organized and detail oriented with the ability to multi-task and prioritize.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Self-motivated and able to work independently as well as part of a team.
• Proficiency in or working knowledge of Turkish preferred.

The range of base salary* the Firm reasonably expects to pay for this role is $50,000 to $60,000.  The actual base salary for this role within the above range will be based upon factors such as experience and qualifications.

*The range listed is just one component of Herrick Feinstein’s total compensation and benefits package for non-exempt employees, which includes a discretionary bonus; health, dental, vision, life and disability insurance; and a 401(k) plan and profit-sharing plan.

Herrick, Feinstein is proud to be an Equal Employment Opportunity employer. We do not discriminate based on sex, sexual orientation, gender identity or expression, age, race, religion, creed, color, national origin, military/veteran status, disability, pre-disposing genetic characteristics, familial status, marital status, criminal history, status as a victim of domestic violence, or any other applicable characteristics protected by federal, state, or local law or regulation.