Position Summary:
The Accounts Receivable Clerk ensures that the Association receives payments for services and records these transactions accordingly. This position is responsible for: Accounts Receivable, housing deposit and fine reconciliation, and collections.
Responsibilities:
A. Housing Security Deposits
- As students are assigned rooms by the Residence Life Office staff, codes the application deposit as a security deposit in accounting database
- Processes refunds of security deposits according to policies and based on information provided by the Residence Life Office with housing damages levied
- Assists in the reconciliation of the housing database information to the general ledger
- Send statements to students who have moved out of the Residence Halls but still have outstanding charges
- Reconcile Security Deposits to General Ledger
B. Accounts Receivables
- Runs and sends statements for unpaid housing charges, financial aid, and meal plans
- Send childcare, food service, and housing accounts to collection agency after unsuccessful attempts to collect unpaid charges
- Monitors all correspondence
- Reviews student housing accounts to assist students with next steps to satisfy their balance
C. Business Office Operations
- Assist with Service Desk Operations such as club deposits and photo ID processing
- Crosstrain in Accounts Payable
- Answer questions received via phone or email from students, parents, staff, and the MCCA/MCC community
- Other duties as assigned by the Finance Manager
