Administrative Assistant- Insurance and Contracts

We are seeking a proactive and detail-oriented Administrative Assistant to support our risk management and legal functions within a fast-paced real estate management environment. This role is responsible for assisting with the administration of vendor contracts, supporting the placement and tracking of insurance coverage across a diverse portfolio of real estate assets, and maintaining accurate documentation for both internal and external stakeholders.

Key Responsibilities

Insurance Administration

• Assist with the annual placement and renewal of insurance policies across multiple property types and ownership structures
• Collect and track certificates of insurance (COIs) for all vendors and tenants, ensuring compliance with company requirements
• Maintain accurate records of insurance coverage, deductibles, premiums, and claims activity for each property
• Coordinate with property managers, brokers, and carriers to gather information and resolve documentation issues
• Support internal reporting on insurance costs, allocations, and claim statuses

Contract Administration

• Support the intake, routing, execution, and filing of contracts related to vendors, tenants, and third-party service providers
• Maintain a centralized contract database and track key terms, expiration dates, renewal deadlines, and insurance obligations
• Ensure all contract files are complete, current, and stored in accordance with company policies
• Assist with drafting standard agreement templates and coordinating internal approvals

General Administrative Support

• Organize and maintain department files and systems, including digital recordkeeping and scanning of documents
• Draft and send routine correspondence related to insurance requests, COI compliance, and contract follow-up
• Prepare reports and summaries for leadership and internal departments as needed
• Schedule meetings, assist with meeting preparation, and take notes during team discussions

Qualifications

• 2+ years of administrative experience, preferably in a real estate, legal, or insurance environment
• Strong organizational skills with the ability to manage competing priorities and deadlines
• High attention to detail and accuracy, especially when reviewing documents and data
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with property management systems or contract/insurance platforms is a plus
• Effective written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Qualifications

• Experience working in real estate, property management, or commercial insurance administration
• Familiarity with insurance terminology, policy documents, and real estate contract language
• Associate’s degree or relevant certification (e.g., paralegal, insurance administration) is a plus

Friedman Real Estate is an Equal Opportunity Employer Applicants are considered regardless of race, color, religion, creed, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.

Friedman Real Estate is a full-service real estate company and has been serving our clients for over 30 years! We do business in over 20 states and are proudly one of the Midwest's largest commercial real estate organizations. We offer a full range of services that include: commercial brokerage, property and asset management, investment and loan sale advisory, multi-family management, turnaround management and receivership, space planning and design, construction and project management, graphic design and marketing in addition to a vast array of advisory services.

We manage more than 140 commercial properties encompassing more than 16M SF and more than 10,000 apartment homes throughout the United States. Our brokerage team has over 800 current listings with $10 billion in closed transactions.

We are very happy to be awarded as Crain’s Coolest Places to work at, Metro Detroit’s 101 Best and Brightest Companies to work for, and to be recognized as Detroit Free Presses Top Workplaces.

We Value Our Employees
We love making our employee’s feel valued with our competitive compensation and full benefit packages! We offer Blue Cross Blue Shield health insurance plans, Delta Dental, vision, life insurance, 401(k), over three weeks of vacation time, 10 paid holidays, and many other benefits.
 

Friedman Fun Perks

• Friedman Swag
• Wellness activities
• Continuing education reimbursement benefits
• Charitable activities that give back to our communities
• Referral bonuses for new employees and new business
• Recognition program to celebrate the successes all year long
• Training seminars for leadership and professional development
• Employee activities planned throughout the year: such as BBQ’s, holiday parties, frozen yogurt Fridays