ACCOUNTING ASSISTANT
TOGETHER, WE ARE DEFENDERS OF POTENTIAL: In a world of causes, we make a difference by creating professionally supported, one-to-one Matches for kids and teens who want to realize their full potential. Over 1,200 Matches (Bigs & Littles) are building life-changing friendships in Kansas City through the power of one-to-one mentoring. Research proves that children enrolled in the program receive better grades, are more likely to graduate high school, and have improved relationships with family and friends. For more information on the BBBSKC program, visit bbbskc.org.
Big Brothers Big Sisters is over 100 years old and operates in all 50 states and in 12 countries across the world. Big Brothers Big Sisters Kansas City (BBBSKC) has been recognized as a leader in the non-profit industry and in the national BBBS network, winning the National Large Agency of the Year Award four times and the Quality Award every year since 2015. Other recognition includes NAIA Company of Character, Non-Profit Times Best Non-Profit to Work for in America, Independent Magazine’s Best Non-Profit Events, NP Connect’s Marketing Awards, Hispanic Chamber Organization of the Year award.
Located in the heart of Kansas City, MO, BBBSKC is headquartered in the Crossroads in a state-of-the-art facility that offers ultimate visibility, access, collaboration workspaces, one of the best views in the city from our rooftop deck and the ability to host hundreds of people each week at one of our events, Match activities or trainings in our theater or event space.
In addition to being a top-notch place to come to work, the culture inside the office is unmatched. BBBSKC lives by core value statements, an open-door leadership policy, a generous paid time off plan, excellent benefits, competitive salary, extraordinary parenteral/maternity leave, opportunities for the staff to participate in committees and task forces, a commitment to diversity, equity and inclusion, a work hard/play hard mentality that leads to regular employee appreciation events and team bonding opportunities.
When staff are asked their favorite part about working for BBBSKC though, most of the time it comes back to the mission. Each employee knows how their role is impacting others in our community and they personally are helping defend potential for kids in Kansas City and that is empowering and rewarding for all our team members.
POSITION SUMMARY
Reporting to the Chief People & Financial Officer (CPFO), the Accounting Assistant is a full-time, non-exempt role pivotal to ensuring seamless operations within the accounting department. This position provides essential support in day-to-day accounting operations and plays a key role in maintaining accurate financial records and ensuring timely processing of financial transactions. In addition to accounting duties, the Accounting Assistant will also provide support with human resources administrative tasks for CPFO. This position encompasses diverse responsibilities detailed below.
ACCOUNTING DUTIES & RESPONSIBILITIES
- Accounts Payable
- Invoice processing: receive, review, and verify invoices and payment requests; process invoices in Concur, code invoices with correct general ledger account numbers, vendor management. Serve as the BBBSKC expert on the Concur system and identify opportunities to streamline and improve data integration and workflow between Concur and QuickBooks.
- Payment preparation: prepare and process electronic payments, issue and mail checks, assist with month-end closing by ensuring all expenses are accurately recorded
- Data entry: enter invoice and payment data into QuickBooks accurately
- Positive pay: export check issuance data from QuickBooks and submit to our bank’s online platform to help prevent fraudulent or unauthorized transactions
- P-Card Management:
- Request and collect employe p-card expense reports and receipts, review submissions for completeness and accuracy in Concur, verify receipts against transactions for proper coding
- Accurately enter p-card transactions into QuickBooks with appropriate account coding
- Reconcile P-card statements with submitted reports and receipts monthly
- Assist with preparing monthly expense summaries, department budgets, and reconciliations reports; maintain well-organized records
- Liaise with cardholders to train new employees on P-card process, follow up with employees on overdue submissions or unresolved discrepancies.
- Assist in setting up automated bank feeds of P-card data into Concur
- Monthly Financial Statements:
- Receive and review monthly transaction details and accurately enter financial data into QuickBooks, assigning correct accounts and classifications.
- Reconcile monthly bank and credit card statements with QuickBooks records and investigate and resolve any discrepancies or outstanding items
- Maintain the general ledger by posting journal entries. Review and categorize transactions to the appropriate income, expense, or asset accounts. Ensure all accounts are updated and accurate at month-end and in compliance with internal accounting policies and standards.
- Maintain organized records of all source documents, journal entries, and reconciliations. Ensure backup and retention of accounting data in accordance with policy.
- Accounts Receivable
- Invoice Generation & Distribution: prepare, generate, and send accurate donor invoices in a timely manner
- Payment Processing: recording incoming payments via checks, credit cards, and ACH; apply payments to customer accounts accurately and promptly.
- Monitor accounts for non-payments, follow up on overdue accounts, send reminders, and respond to donor inquiries
- Prepare and analyze aging reports and accounts receivable status summaries on a weekly basis; provide management with updates on outstanding receivables.
- Other Accounting Duties:
- Reconcile monthly health and benefits reports to ensure accuracy and proper general ledger coding and allocation amongst entities of related expenses
- Assist with payroll processing, including running biweekly payroll and preparing accurate journal entries to record payroll expenses in the general ledger and appropriate databases.
- Prepare documentation and schedules for annual audits. Assist auditors as needed during audit processes.
- Assist in tracking and reporting on grant expenditures. Ensure adherence to grant financial requirements.
- Provide administrative support to the CPFO, including scheduling meetings, drafting correspondence, and maintaining departmental files.
- Assists in ad hoc analysis of the agency’s finances and prepares reports, findings and recommendations to facilitate decision making.
- Contribute to special projects and initiatives to support departmental goals
- Human Resources Administrative Support
- Coordinate recruitment efforts by posting job openings on the organization's HRIS (Paycom), external platforms (Indeed, etc.), and community networks.
- Assist with phone screening calls to help identify qualified candidates during the recruitment process.
- Support the employee lifecycle by facilitating onboarding tasks (e.g., new hire paperwork, orientation scheduling) and offboarding processes (e.g., exit documentation, system access removal).
- Manage HR-related scheduling, correspondence, and administrative tasks, including coordinating interviews, meetings, and internal communications.
- Gain and maintain proficiency in Paycom, the BBBS's HR software, supporting functions such as time and attendance tracking, benefits enrollment, and employee self-service.
- Conduct weekly reviews of employee timesheets to ensure timely submission and approval; follow up with staff and supervisors to resolve any missing or outstanding entries.
- Maintain up-to-date and confidential personnel records
- Organize fun and engaging company outings and team-building events to strengthen staff relationships and workplace culture.
- Attend required agency events
- All other duties as assigned
ABOUT YOU
Our ideal candidate is a detail-oriented, self-motivated professional who takes pride in producing accurate, high-quality work. You thrive in a fast-paced environment, are highly efficient, and can manage multiple priorities with minimal supervision. You’re the kind of person who takes initiative, solves problems proactively, and doesn’t wait to be told what to do—you just get things done. No task is too small or too complex, and you bring a mindset of continuous improvement to everything you do.
You have experience in accounts payable and are comfortable working in QuickBooks Desktop and other financial systems. You understand the importance of accuracy, especially when handling financial data, and you're confident reconciling accounts, coding expenses correctly, and ensuring timely processing of transactions. You’re organized, reliable, and maintain confidentiality with professionalism.
In addition to your technical skills, you communicate clearly—both in writing and verbally—and are comfortable collaborating with others across departments. You work well independently, but you're also a supportive and responsive team player who contributes positively to a collaborative workplace culture.
If you're someone who sets goals, follows through, and brings both focus and flexibility to your work, we’d love to have you on our team.
EDUCATION, SKILLS AND EXPERIENCE
- Bachelor’s degree in accounting or a minimum of 2 years’ experience in accounts payable or general accounting role required
- Hands-on experience with QuickBooks and/or Concur preferred
- Exceptional attention to detail and accuracy is required
- Demonstrated ability to work independently with a proactive, solutions-oriented approach
- Strong organizational, analytical, and time management skills
- Proficiency in Microsoft Office Suite required; intermediate to advanced Excel skills preferred
- Must be a collaborative team player, possess a strong customer service orientation, and be a consultative problem solver
- Excellent interpersonal, verbal, and written communication skills
- Ability to handle confidential and sensitive information with discretion and professionalism
- All applicants must submit to and pass a background check
WORK ENVIRONMENT
BBBSKC is the fastest growing Big Brothers Big Sisters agency in the nation, nearly doubling the size of our staff and number of children served within the past 10 years. We are proud to offer competitive pay, a generous benefits package, ample vacation days, access to our Trauma-Informed Care Specialist, and a fun office environment. Management believes in an inclusive environment where staff members can learn and grow. We offer an employee wellness program and professional development opportunities whenever applicable. We also believe in the work hard, play hard motto as we plan quarterly staff outings where we step away from our day-to-day operations and focus on connecting as a team. This position is based in our beautiful, newly renovated Crossroads office (which happens to include a rooftop party deck) and auxiliary office next door. As a member of the BBBSKC team there will be an expectation to participate in some evening and weekend events.
STARTING SALARY
$50,000 - $52,000
TO APPLY
If you qualify for this position and are passionate about our mission and our staff culture, we look forward to meeting you.
Please note, applications that are not filled out in full will not be considered. If you are unable to apply online, you can mail your resume and a cover letter (to include what makes you a phenomenal candidate and why you want to work at Big Brothers Big Sisters as well as your salary requirements) to:
BBBSKC, Attn: Whitney Elyachar, 1709 Walnut Kansas City, MO 64108.
EQUAL EMPLOYMENT OPPORTUNITY
BBBSKC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
BBBSKC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Click here to learn more about our Justice, Equity, Diversity, and Inclusion (JEDI) work, commitments, and JEDI annual report.
