Data Coordinator - Transitional Housing Program - Aftercare (THP+)

About Bill Wilson Center:

Bill Wilson Center provides services to children, youth, young adults, and families in Santa Clara County. Additionally, we reach clients through our street outreach and crisis line programs. Bill Wilson Center programs focus on housing, mental health care, supportive services, and advocacy. Bill Wilson Center is committed to working with the community to ensure that every youth has access to the range of services needed to grow to be healthy and self-sufficient adults. A key component of Bill Wilson Center's philosophy encompasses a strength-based approach to improving the lives of the youth and young families in our communities. Bill Wilson Center has been providing services to runaway and homeless youth since 1973. Join us and become a difference maker at Bill Wilson Center! 

Job Summary:

The Data Coordinator supports the mission of Bill Wilson Center by ensuring that the Transitional Housing Program – Aftercare (THP+) and client data is accurately collected, entered, and maintained across systems. This entry-level position plays a key role in helping the program measure impact, maintain compliance, and improve services. The ideal candidate is detail-oriented, organized, and eager to learn data management best practices in a mission-driven environment.

Essential Duties/Responsibilities:

• Accurately enter and update client and program data in organizational databases (e.g., AWARDS, HMIS, and ETO).
• Accurately enter and update client and program data in SharePoint.
• Run and prepare routine data reports (Monthly and Quarterly) for internal use and Contractor requirements (e.g. Monthly Finance Reports, Monthly Criteria Reports, Monthly Exit Reports, Monthly Caseload Audits, Quarterly Reports for Contracts, etc.).
• Work with program staff to ensure timely and complete data entry.
• Assist in identifying and correcting data quality issues or inconsistencies.
• Support program evaluation efforts by maintaining up-to-date data records.
• Document and maintain clear data entry procedures and guidelines.
• Provide general administrative support related to data management.
• Collaborate with accounting department to ensure efficiency in processing check requests.
• Additional duties as assigned.

Education and Experience:

• Associate’s or Bachelor’s degree in a related field (e.g., Social Sciences, Public Administration, Data Science, Nonprofit Management) or equivalent education/work experience
• Experience in data entry and managing complex data sets.

Required Skills/Abilities:

• Strong attention to detail and commitment to data accuracy
• Proficiency with Microsoft Excel and willingness to learn nonprofit databases
• Ability to manage time effectively, work independently, and prioritize tasks
• Strong communication and interpersonal skills

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; stand, use hands to finger, handle, or feel; reach with hands and arms and talk or hear.  The employee is required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate

Salary Range:

$26.00 - $30.00 per hour/year.

Employee Benefits & Perks:

We offer a generous compensation package for full-time employees that includes the following:

• 4 Weeks Accrued PTO
• 14 Paid Holidays Per Year
• Paid Health, Dental, Vision & Voluntary Life Insurance Plans
• Flexible Spending Plans for Medical, Dependent Care, Parking and Transit
• 401 (K) Retirement Plan
• 24/7 Employee Assistance Program
• Upward Career Mobility
• Discounts and Savings through Tickets At Work and LifeMart  

EEO:

Bill Wilson Center is an Equal Opportunity/Affirmative Action Employer.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.