Assistant Registrar

Overview

As a member of the Registrar’s Office team, the Assistant Registrar will assist with all activities directly related to the management of a comprehensive university Registrar’s Office. The Assistant Registrar will be responsible for the effective and timely delivery of information, services, and advice related to enrollment, student records, and academic services to students, faculty, staff, and administrators. The Assistant Registrar will improve academic services which drive student success with a focus on persistence, progression, graduation rates, and student satisfaction with their Oglethorpe experience. Please be aware that while we have tried to detail all areas of responsibility, it is inevitable that there will be a task not listed below that the Assistant Registrar may be asked to assist or fulfill.

Duties and Responsibilities

• Review and evaluate all current policies and practices with Registrar’s Office staff and appropriate campus stakeholders around: cross registration, transcript processing, maintenance of historical records, enrollment, and degree verifications
• Process Slate Forms (i.e., Enrollment verification, Grade Changes, Registration Change, etc.)
• Cross-registration coordination with Atlanta Regional Council for Higher Education (ARCHE) and Council for Independent Colleges (CIC)
• Transient course process (registration approval and equivalency review processes)
• Assist with Transfer course processes (registration approval and equivalency review processes)
• Assist with graduation clearance process
• Maintenance and confirmation of historical records
• Update changes to demographic information
• Develop and/or update office documentation for areas of responsibility
• Covering open/public office hours for drop-in and phone traffic
• Represent the Registrar’s Office on various campus committees as needed

Minimum Qualifications

• Bachelor’s degree from a regionally accredited institution required or equivalent level of experience
• Prior experience in a college or university Registrar’s office or equivalent student records setting which could include academic advising, student affairs, or other related higher education administration
• Knowledge of best practices in records and registration, specifically serving a diverse student body
• Commitment to inclusive excellence
• Strong communication skills and ability to work with diverse constituents (students, faculty, staff, administrators, alumni, etc.)
• Familiarity with enterprise information systems and privacy and confidentiality rules as they relate to student records
• Knowledge of Microsoft Office suite

Preferred Qualifications

• Master’s degree from a regionally accredited institution
• 3 years of experience in a college or university Registrar’s office or equivalent student records setting which could include academic advising, student affairs, or other related higher education administration
• Understanding of data-based decision making and project management
• Previous experience with Colleague (Student Information System) by Ellucian, Informer by Entrinsik (Business Analytics Software), Navigate by EAB (Student Success Management System), and Slate (Constituent Relationship Management software) by Technosolutions

Founded in 1835, Oglethorpe University is a liberal arts college that unites a close-knit campus community with the big city culture and opportunities of Atlanta, Georgia. Today, the university enrolls close to 1,400 students, representing 33 states and 31 countries, and offers students Atlanta’s premiere undergraduate learning experience. Students at Oglethorpe benefit from small classes and close connections to our outstanding faculty.

Application Instructions

To ensure full consideration, please submit:

• Resume
• Letter of interest
• Names and contact information of at least 3 references