Accounts Payable Specialist

MAJOR DUTIES AND RESPONSIBILITIES:

• Ensure timely and accurate coding and processing of invoices for payment.
• Produce weekly check runs to include supporting documentation
• Maintain accurate records of all financial transactions, including invoices, payments, and vendor communications.
• Communicate with vendors regarding payment status and resolve any discrepancies or issues that arise.
• Assist in preparing financial reports related to accounts payable and accrued expenses.
• Ensure compliance with company policies and procedures.
• Maintain A/P Filing on site.
• Reconcile monthly company credit cards and related receipts.
• Reconcile GL accounts and petty cash accounts.
• Assist with month-end close process.
• Prepare annual 1099 forms.
• Other duties as needed by CFO.

Required Knowledge, Skills and Abilities:

• Excellent communication skills.
• Must be able to work in a fast-paced multi-tasking, hands-on environment.
• Ability to establish and maintain a positive and professional working relationship with all individuals.
• Strong organizational skills
• Strong data entry and 10-Key skills
• Excellent computer skills; MUST be strong in Microsoft Excel & Word
• Solid understanding of accounting principles
• Experience with Sage Intacct accounting software preferred

Education:

• Two-year college degree required in accounting or business program preferred

Experience:

• Minimum of three (3) years working in Accounts Payable (required)
• Minimum of five (5) years working in Accounts Payable experience (preferred)

DEMANDS AND CHARACTERISTICS OF WORK, EQUIPMENT USAGE, AND WORK ENVIRONMENT.
PERCENTAGE OF WORK TIME (1-33%)

• Standing/Walking
• Twisting
• Lifting/Carrying
• Pushing/Pulling
• Climbing (Ascending/Descending)
• Bending/Stooping+
• Using leg muscles frequently or for extended periods
• Using back muscles frequently or for extended periods
• Working with hazardous waste materials
• Utilizing essential upgraded or adaptive equipment as industry standards require
• Using hand tools
• Operating vehicle
• Potential for cuts and bruises

PERCENTAGE OF WORK TIME (67-100%)

• Sitting
• Using arm muscles frequently or for extended periods

LIFTING REQUIREMENTS - individuals in clinical care positions are required to lift a trainee/client without assistance. (1-33%)

• 31 - 40 Pounds
• 41 - 50 Pounds
• 51 - Pounds or more

LIFTING REQUIREMENTS - individuals in clinical care positions are required to lift a trainee/client without assistance. (34-66%)

• 21 - 30 Pounds

LIFTING REQUIREMENTS - individuals in clinical care positions are required to lift a trainee/client without assistance. (67-100%)

• 2 - 10 Pounds
• 11 - 20 Pounds

DOES THIS JOB REQUIRE? (1-33%)

• Working in hot, cold, wet surrounds
• Working outdoors
• Working with or near chemicals
• Working near radiation sources
• Potential exposure to communicable diseases

EXCHANGE OF IDEAS (67-100%)

• Ability to express or exchange ideas
• Ability to understand communication of others with or without adaptive devices.
• Obtaining impressions through the eyes of the shape, size, distance, motion, color or other characteristics of objects with or without adaptive
• devices. The major visual functions are:
  • Acuity, far - clarity of vision at 20 feet or more.
  • Acuity, near - clarity of vision at 20 inches or less.
  • Depth perception - three-dimensional vision. The ability to judge distance and space relationships so as to see objects where and as they actually are they actually are.
  • Field of vision - the area that can be seen up and down or to the right or left while the eyes are fixed on a given point.
  • Accommodation - adjustment of the lens of the eye to bring an object into sharp focus. This item is especially important when doing nearpoint work at varying distances from the eye.
  • Color vision - the ability to identify and distinguish colors.
• Regular Attendance
• Punctuality
• Ability to do Math
• Literate