Grant Coordinator - AD018

Title: Grant Coordinator - AD018

Location: RiverHouse - 211 SE Caruthers St, Portland, OR 97214

Schedule: Mon-Fri 9-5p 

Wage Range: $62,000-$68,000 / Exempt- Salary

If you are a motivated and dedicated Grant Coordinator looking for an opportunity to contribute to an organization making a positive impact, we want to hear from you!

At NARA Northwest, you’ll find a supportive work environment where every team member is valued and respected. Whether you’re passionate about healthcare, behavioral health, education, or social services, there’s a place for you to make a meaningful difference.  

Company Mission:

The mission of NARA NW is to provide education, physical, mental health services, and substance abuse treatment that is culturally appropriate to American Indians, Alaska Natives, and anyone in need.

About the Company:

At NARA NW, we deliver services and support to Native American and Alaska Native communities, helping individuals lead healthier, more fulfilling lives.

With over 450 employees across a variety of programs—including medical and dental care, addiction treatment, housing assistance, and enrichment initiatives NARA NW offers numerous opportunities for growth and advancement, all while making a tangible, positive impact on the lives of others.

Position Overview:

The Grant Coordinator ensures efficient management of NARA NW grants and other funding streams; is responsible to coordinate systems and processes that optimize grant implementation, ensuring grant compliance with federal regulations, funding agency, and policy requirements; coordinates as needed pre-award activities, planning, organization, preparation, and post-award administration, including activities leading to grant close-out.  

What you will do:

•    Provides support to the Grant Development Lead and Grant Contracts Analyst for pre-award activities, including grant writing, new grant opportunity planning, new grant kick-off meetings, and data management of new grant identification and pre-award management.
•    Manages and ensures compliance with post-award activities, plans, and coordinates grant close-out activities.
•    Writes strong expository and detailed grant reports of an advanced quality to secure programmatic compliance with all post-award activities.
•    Performs technical, analytical, and professional tasks with particular emphasis on the collection, interpretation, assessment that ensures grant compliance, aligning with NARA NW strategic goals and initiatives.
•    Works with the Grant Contract Analyst to develop and maintain specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
•    Creates and distributes reports, summaries, and analyses, as required.
•    Read and interpret regulations governing federal entities such as DHHS, CDC, I.H.S., SAMSHA, HRSA, and others; maintains current knowledge of grant policies, regulations, procedures, and disseminates information to Grant Manager and Chief of Quality, Grants, and Evaluation.  
•    Develops and maintains a library of reference documentation, including funding agency requirements, corporate documents, key profiles, curriculum vitae, abstracts, reference literature, and other pertinent resources essential for the effective management and coordination of grants. 
•    Coordinates, plans, and manages reporting cycles (monthly, quarterly, annual, bi-annual)
•    In collaboration with the Grants Contract Analyst, maintains master grant files.
•    Maintain a consistent work schedule with a hybrid arrangement (3 days in office, 2 days remote); exceptions may be requested and are subject to HR approval.
•    Works collaboratively, and maintains professional boundaries with clients, other NARA staff, team members, and treats everyone with respect and dignity at all times.

3.  OTHER DUTIES AND RESPONSIBILITIES:
•    In collaboration with the Grants Contract Analyst, maintains master grant files.
•    Performs other duties as assigned.
 

We would like to hear from people that have:

•    Bachelor's Degree and two-years OR combined experience equivalent to 3 years upper-level administrative responsibilities.  
•    Planning, project management skills, attention to detail; ability to work independently as well as collaboratively with a team.
•    Ability to collaborate across departments, including Finance, Evaluations, Programs and Senior Leadership 
•    Ability to write clear, precise, compelling documents.
•    Excellent time management skills, with an ability to handle multiple projects and to meet deadlines. 
•    Ability to understand and execute complex instructions.
•    Highly organized, technical report writing, analyzing, and top-shelf research skills.
•    Excellent written, verbal, interpersonal skills, displaying emotional intelligence.
•    Must pass a pre-employment or for cause drug tests.
•    Must pass criminal background and DMV checks.

 PREFERRED EDUCATION AND EXPERIENCE:
•    Be self-motivated and appreciate the long-term impact of NARA NW programs and activities.
•    Experience working within the Native American/Alaska Native community 

ADDITONAL QUALIFICATIONS AND EXPERIENCE (Certifications, Equipment, Technology, Industry)
•    Outstanding computer skills, Standard office equipment/resources, Microsoft Office, software applications, and other like products.

What’s in it for you?

14 Paid Holidays: New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Battle of Little Big Horn, Independence Day, Labor Day, Native American Day, Indigenous Peoples’ Day, Veterans Day, Thanksgiving, day after Thanksgiving, and December 25^th!

Benefits: Employees working 20 hours, or more are eligible for benefits. Benefits are effective from the 1st of the month following the date of hire. 

• Affordable Medical, Dental, and Vision Insurance through Kaiser Permanente
• 14 Paid Holidays (Listed Above)
• 13 Paid Days of Sick Time
• 13 Paid Days of PTO (Vacation accruals increase with years of service to a maximum of 26 days)
• $50,000 Life Insurance & AD&D
• Short Term and Long-Term Disability
• Flexible Spending Account 
• Health Spending Account
• 401(k) with 4% Match
• Employee Assistance Program
• Inclement Weather Days (Snow Days)
• Public Student Loan Forgiveness -NARA NW is a local 501(c)3 nonprofit, FQHC

How to apply:

1. To Quick Apply, go to Careers – NARA NW (naranorthwest.org)
2. Look for the position you want to apply for and submit a resume (Required) and cover letter (Optional), that’s all!
3. Feel free to contact recruiting@naranorthwest.org if you have any questions or would like to know where your application is in the process.

NARA NW Mission: Our mission is to provide education, physical and mental health services and substance abuse treatment that is culturally appropriate to American Indians, Alaska Natives, and everyone in need.

NARA NW is fully committed to supporting sobriety. To support NARA NW in its mission, all employees agree to refrain from illicit drug use, marijuana use, and prescription drug abuse, both on and off the job. In addition, all employees agree to model alcohol sobriety. Modeling alcohol sobriety means not consuming, discussing, or promoting the use of alcohol, on the job, on social media and when in the community where the employee would be likely to be seen by NARA NW clients or community. If in recovery, employees must have been sober/clean for a length of time sufficient to demonstrate that they will be able to remain sober.

Consistent with NARA NW’s sobriety policy, all employees, volunteers, interns, and contractors, as applicable, are required to sign a “Drug-Free/Alcohol-Free Workplace Certification Form” and NARA NW “Modeling Sobriety Policy Form” as a condition of employment to confirm that they are aware of this policy and that they agree to comply with it. Violation of this policy will result in disciplinary action up to and including termination of employment. This policy is subject to the requirements of the Americans with Disabilities Act and its state counterpart

Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Sections 472 and 473). NARA Northwest is an Equal Opportunity Employer. Within the scope of Indian Preference, all candidates will receive equal consideration. Experience working with Native American/ Alaska Native community is considered a plus.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, the agency reserves the right to modify, add or remove duties and assign other duties, as necessary.